Overview:
* Full-time position: 12-month contract; 35 hours per week
* Location: Bristol, UK (Hybrid)
* Language: English
* Salary: £24,500 per year
* Applications closing: 3rd October
Job Description
The Finance and Operations Assistant will provide essential administrative and operational support across the Finance and Grants team. This is a varied role requiring excellent attention to detail, strong organisational skills, and the ability to manage competing priorities.
Responsibilities
Finance Support
* Count and reconcile all cash donations, preparing receipts and ensuring timely banking.
* Work with the Junior Finance Officer to ensure banking is carried out regularly and that cash held remains within insured limits.
* Prepare and submit weekly and monthly Lottery reports for both internal monitoring and Gambling Commission compliance.
* Issue receipt books and maintain an up-to-date receipt book log.
* Manage stationery orders and oversee the receipt of goods.
Grant Administration
* Manage the Grants and Payments inboxes, responding to and allocating queries in a timely and professional manner.
* Monitor the Grants phone line, dealing with queries and escalating where necessary.
* Log incoming applications onto spreadsheets, ensuring accurate records are maintained.
* Set up grant application and payment folders, ensuring all relevant documentation is stored correctly.
* Support approvals administration including saving emails, generating GA numbers, and drafting approval emails and letters.
* Support the Grants Officer to upload new grant commitments onto Exchequer.
* Support the Grants Officer to write off grant commitments in Exchequer when required and update associated working folders.
* Order grant-related items on the charity credit card as required.
Operations Support
* Support the Director of Finance and Operations with a range of operational and administrative tasks.
* Administer all-staff training on the organisation’s e-learning platform, ensuring compliance records are up to date.
* Support with HR data input and maintaining accurate employee records.
* Assist with other ad-hoc operational tasks, including compliance and other project related support.
Role Requirements
Essential:
* Strong organisational skills with the ability to prioritise and manage different tasks.
* High level of accuracy and attention to detail.
* Confident communicator, able to deal with queries by phone and email in a professional manner.
* Good IT skills, including Microsoft Office (Excel, Word, Outlook).
* Ability to work flexibly across different functions and as part of a team.
* Desirable
* Experience working with finance or grant management systems.
* Previous experience in a finance, grants, or operations support role.
* A genuine interest in the work of our charity and enthusiasm for supporting our mission.
How to apply?
Please send your CV and a covering letter outlining how you meet the job description and why you would love to join the BWHC Team to Caroline.McHale@bwhospitalscharity.org.uk.
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