Payroll Administration Officer
Accountable to: Payroll Manager and Supervisor.
Hours: 25 hours per week, flexible working days to meet customer needs.
Hourly rate: £13.45 per hour.
Location: AILN, The Michael Lynch Centre for Enterprise, Ardrossan.
Job Description
The post holder will undertake a range of administrative duties within AILN's Payroll department.
Responsibilities
1. Provide administrative support to the Payroll.
2. Support and assist AILN Payroll service customers by providing information about the payroll service.
3. Ensure that AILN payroll service customers (PA Employer of Personal Assistants) are aware of their responsibilities in relation to payment of wages.
4. Ensure customers are aware of the dates for submission of timesheets for each of their PA's and that they include the information required to enable timesheets to be processed accurately and timeously.
5. Maintain records of all financial transactions.
6. Maintain confidentiality in all matters relating to customers and the organisation's finances; store records securely and archive in accordance with AILN's policies and procedures.
7. Communicate with stakeholders, including the Ayrshire Councils, in relation to financial matters, ensuring appropriate sharing of information at all times.
8. Record information required for monitoring and reporting purposes and provide it as required to the Payroll and Accounts Manager.
Qualifications
* Evidence of educational qualifications gained at school, college or university.
* Knowledge of administrative tasks and systems.
* Commitment to anti-discriminatory practice.
Experience
* Experience working in an office environment.
* Experience with MS Office and awareness of social media.
* Experience using e‑mail and the internet.
* Experience working on own initiative and as part of a team.
* Experience organising events.
* Experience monitoring and spotting trends.
Skills and Abilities
* Good listening, communication and interpersonal skills.
* Good written skills.
* Proven ability to organise, prioritise and manage own work.
* Ability to communicate with people in a sensitive and person‑centred manner, including people who require support, carers, other professionals and members of the public.
* Ability to organise, plan and prioritise own work and meet deadlines while remaining responsive to others.
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