Vacancy Information
The salary advertised is full time (35 hours per week, 52 weeks per year). Part-time hours / sessional posts will be pro-rated accordingly.
Hourly rate of pay: £ - £
Days and Hours of Work:
Wednesday - Friday, 09:00-17:00
Flexi time is applicable, and starting and finishing times are flexible.
To start asap.
An opportunity has arisen for a permanent part-time Senior Business Support Assistant (working Wednesday-Friday) in the Council Support administrative team. We are looking for an enthusiastic and experienced administrator, assisting with an interesting and varied range of duties. The successful candidate will provide administrative support to the Legal Team and also ad hoc administrative support to other areas of the team as and when required.
This role requires proficient use of Microsoft Office and excellent customer service skills. Good communication and numeracy skills are required and you should be able to establish good working relationships with all levels of staff and have proven organisational skills, with the ability to prioritise your workload and use your own initiative. You will have a commitment to delivering a high quality of customer service. A high level of flexibility is required as duties may change as the needs of the team changes.
Key duties include:
1. Provide comprehensive administrative support to the Council’s Legal Team.
2. Monitor mailboxes, categorise, cascade and respond to emails as directed by Solicitors.
3. Assist with the accurate and timely preparation of documentation for courts.
4. Ensure legal documentation and correspondence is stored appropriately on the Legal case management system.
5. Assist with ordering and invoicing tasks on behalf of the Legal Team.
6. Establish and maintain effective working relationships with staff at all levels.
Requirements:
7. Strong communication and numeracy skills.
8. Proven experience in use of Microsoft Office suite.
9. Proven organisational skills with the ability to prioritise tasks.
10. Ability to use initiative and work flexibly as duties may change.
11. Commitment to delivering excellent customer service
Home / Hybrid Working Consideration
Applications for homeworking or hybrid working will be considered for this post, subject to a trial period and in accordance with East Lothian Council’s Home Working and Worksmart Policies which can be found. Home or Hybrid working options can be discussed with candidates invited for interview. All applicants must live in the UK and will be expected to attend Council offices from time to time as required.
Job Details
To provide general administrative, clerical and business support within the service area as advertised.