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Responsibilities
* Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
* PO Follow up – Daily
* GRN Making
* Monthly Advance PO Report.
* Payment advice shared with Vendors – as per payment release
* Consumable order - Monthly
* General Facilities work
* NDC
* Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system.
* Analyse/ recommend solution on the complaint analysis.
* Maintains compliance with departmental security, audit procedures, and Client management policy.
* Manage the office services needed to support department operations.
* Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
* Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
* Data gathering and reporting on all facility operations.
* Periodically check / amend checklist, operation steps, spares parts consumption analysis.
* Work in co ordination with Client on day-to-day activities.
* Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.
* Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
* Preparation of Daily, Weekly and Monthly reports for Client as per the prescribed format.
* Arrange for monthly bills to be submitted to the Client.
* Coordinating for payments of the site contractors and sub vendors.
* Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
* Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
* Training of onsite Employees
* Counselling of employees
* Supervising the development and maintenance of websites and ensuring the protection of users' data.
* Analysing existing operations, protocols, and processes, and making plans for improvement.
* Conducting research, attending workshops, and networking with other professionals in the industry.
* Proactively review workplace systems / processes to innovate and continuously improve the business performance and workplace experience
* Performs other duties as requested by your direct manager
* Occasional requirement to work extended hours during peak times or to assist with major functions/events
* Development of operational standards / playbooks / operating manuals for all aspects of the business
* Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
* Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation
* Work safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissions
* Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
* Actively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield
* Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is available
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