Job Description
Finance & Administration Coordinator
* Annual Salary: £30,000
* Location: Welwyn Garden City
* Job Type: Full-time, Office-based
* Working Hours: Monday – Friday, 9:00am – 5:00pm
My client is seeking a Finance & Administration Coordinator, where you will play a crucial role in maintaining their financial and administrative operations. This position is perfect for someone who thrives in a structured environment and is keen on growing their career in finance and administration.
Day-to-day of the role:
* Sales Ledger Maintenance:
o Liaise with debtors to chase outstanding invoices.
o Handle the printing and sending of monthly statements.
o Prepare customer spreadsheets for receipt entries.
o Reconcile debtor payments received via various methods.
o Manage miscellaneous income receipts and EPDQ refunds.
o Issue miscellaneous invoices and credit notes as needed.
* Purchase Ledger Maintenance:
o Enter and record purchase invoices/credit notes.
o Manage shipping invoices and input data on relevant spreadsheets.
o Check and enter monthly expenses, including mileage records.
o Handle creditor and expense payments via BACS.
o Reconcile payments made to suppliers and manage cashback and voucher code payments.
* General Ledger Maintenance:
o Input data and set up new accounts as necessary.
o Manage receipts and online payments for taxes and duties.
o Produce monthly and quarterly back condition credits.
* Other Accounts Duties:
o Assist with HMRC inspections and manage creditor disputes.
General Office Duties:
* Manage telephone inquiries and mail.
* Handle pre-load and booking-in of weekly shipments.
* Process sales orders and manage email communications in the absence of coordinators.
* Organise staff events and other administrative tasks as required.
Required Skills & Qualifications:
* GCSE or equivalent grade C in Maths and English.
* Minimum Level 2 in AAT.
* Proficiency in Microsoft Word and Excel.
* Experience with an ERP system is preferred.
* Previous experience in an accounts or finance role.
* Strong communication skills and attention to detail.
* Ability to manage time effectively and meet deadlines.
Benefits:
* Competitive salary.
* Company pension.
* Death in Service cover after probationary period.
* 20 days holiday, increasing by 2 days for each full year worked up to a maximum of 28.
* Free parking.