A fantastic opportunity has arisen for an experienced Conveyancing Assistant to join my clients team in their Twickenham, Middlesex offices.
Experience in a legal assistant/secretarial role and knowledge of conveyancing essential. Good "all round" office skills, including typing, and a willingness to learn are key to the success of this role.
There are genuine progression opportunities with this firm for the right candidate.
Key Objectives
• To assist Fee Earners in the management of caseload by actioning legal procedures as directed.
• To assist Fee Earners in the management of caseload by dealing with file related queries either face to face or by telephone.
• To assist Fee Earners in the processing of matters on a timely and cost-effective basis.
• To support Fee Earners in the maintenance of files by effective file management.
• To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Fee Earner.
• To attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary
• To use the correct procedures and systems in order to manage cases effectively and in accordance with the company’s standards and legal requirements.
• To improve and enhance the company’s client base by effective liaison with existing clients.
• To manage own work allocation, productivity and quality of work with minimum supervision.
• To comply with all, company policies and procedures
• To ensure our clients received the best possible service at all times
• To ensure our introducers of business receive the best possible service at all times.
Key Responsibilities
• Linking post to clients
• Using Case Management/Ledger Systems
• Verifying client identification in accordance with company Laundering Policy Guidelines.
• Opening Files issuing initial documentation/client care forms.
• Reviewing files ready for archiving/closing files.
• Ensuring all telephone calls are returned within 2 hours of receipt wherever possible or at the latest, prior to close of business on each working day.
• Produce contract documentation in accordance with the company procedure and policy
• Raise pre-contract enquiries
• Order searches
• Exchanges
• Post-completion
• Generally, assist the Fee Earner with all aspects of file progression and casework, with their input and guidance.
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly.
If you have not heard from us within 3 working days, please assume your application has been unsuccessful