Job Description
Business Support Assistant (EA / Administrative Support)
Up to £30k + benefits
18 months contract
part time 25 hours per week pro rata
Location: CambridgeEmployment Type: Full-Time
About the Role
We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.
This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.
Key ResponsibilitiesCalendar Management
* Coordinate complex diaries across multiple time zones for managers and team members.
* Anticipate scheduling needs and resolve conflicts proactively.
Travel & Expenses
* Arrange domestic and international travel.
* Manage expense submissions and tracking for senior staff.
Event & Meeting Coordination
* Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.
* Responsibilities include:
o Booking venues and meeting rooms
o Managing invitations and RSVPs
o Coordinating catering
o Supporting agenda preparation
o Taking and distributing meeting minutes
o Following up on action items
o Preparing event and meeting materials
Team Mailing Lists
* Maintain distribution lists and ensure timely updates for all teams.
Visitor & Lecture Support
* Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.
Policy & Process Compliance
* Ensure adherence to administrative policies, processes, and compliance requirements.
Cover Support
* Provide administrative cover and support for other team members as needed.
Cross-Team and Cross-Site Collaboration
* Support the planning and delivery of wider business events across Cambridge.
* Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.
Skills & Competencies
* Proactive self-starter with the ability to anticipate needs and take ownership.
* Strong written and verbal communication skills.
* Ability to handle confidential information with professionalism and discretion.
* High attention to detail with excellent problem-solving abilities.
* Calm, organised, and focused under pressure.
* Approachable, collaborative, and solutions-oriented.
* Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.
Experience
* Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment.
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