We are looking for a professional and proactive Administrator on behalf of our client. This key role involves managing the front desk and providing comprehensive administrative support to the Office Manager, Practice Manager & Directors.
Role: Administrator
Location: City Centre
Salary: Negotiable
Hours: Monday to Friday (flexibility such as 9 day fortnight or hybrid working)
Responsibilities:
Reception & Front Desk Responsibilities
1. Serve as the first point of contact by answering incoming calls.
2. Welcome and assist visitors, offering refreshments as needed.
3. Handle incoming and outgoing mail efficiently.
4. Coordinate taxi bookings and manage copy shop requests.
5. Monitor and replenish stationery and office supplies.
6. Maintain stock and distribution of Personal Protective Equipment (PPE).
7. Organise Continuing Professional Development (CPD) lunch sessions.
8. Log and track new business enquiries.
9. Support the conversion of enquiries into active jobs using Workspace.
General Administration
10. Maintain and organise both physical and digital filing systems.
11. Perform a variety of general office and administrative tasks.
12. Assist a designated group of engineers and technicians with administrative support.
13. Carry out ad hoc duties as required.
Project & Financial Administration
14. Convert job enquiries into active projects.
15. Manage invoicing, fee charts, and project owner reports.
16. Conduct weekly checks on the "won" system.
17. Prepare and maintain specification lists.
Departmental & Submission Support
18. Manage the Cube Store (both physical and electronic records).
19. Archive documents and project files (physical and digital).
20. Gather and compile information for project submissions.
21. Support the Office Manager and Senior Management with submission preparation when needed.
22. Provide Design Team Leaders with PQQ and tender documentation in the required format.
What you'll need
23. Proficiency in Microsoft Word and Excel
24. Strong organisational and time management abilities
25. Effective verbal and written communication skills
26. Ability to collaborate effectively within a team environment
27. Solid computer literacy and accurate typing capabilities
28. Excellent command of English spelling and grammar
29. High level of accuracy and attention to detail
30. Capacity to work independently using initiative, while recognising when to escalate issues to a supervisor
This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.
To apply, please send your CV and cover letter to. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.
**If you are currently registered with Office Angels and interested in this role, please contact your consultant directly by email**
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.