We are looking for an organised, proactive and creative Events and engagement manager to join our team on a 12 month part time 0.8 FTE contract. You will lead our core events programme. You will manage in-person and online events, liaise with speakers and attendees, prepare briefings and promotional materials, ensuring all events are delivered efficiently, on budget and in line with our environmental standards. You will also manage internal staff events, monitor and evaluate event outcomes and manage our contacts database, maintaining accuracy and GDPR compliance. This is a varied role requiring strong organisational, logistical and administrative skills, combined with excellent communication and interpersonal abilities. Position in the Organisation The post holder reports to the head of communications and works in consultation with senior management and the policy and politics team on event planning. The position sits within the communications team, comprised of the head of communications, press officer, two communications officers and the events assistant. They rely on additional support from the events assistant and our team of trainees in preparing events, as well as the full staff team, who represent us at events. Key tasks and responsibilities Events management: - Manage and curate Green Alliance core events programme, assist staff as required on their specialist events and be the first point of contact for all event enquiries. - Target relevant audiences and manage invitee and attendee lists, liaise with speakers and produce briefings and promotional material as necessary. - Liaise with venues, arranging catering and other event services within budget. - Oversee all the technical and logistical tasks relating to online events, including generating links and managing reminders, hosting Zoom webinars, welcoming and briefing participants, troubleshooting throughout events, and editing and uploading recordings to YouTube. - Monitor and evaluate event outcomes in line with organisational and project objectives; gather information and feedback the analysis to staff and board, including invitation uptake and audience profiling. - Ensure events meet Green Alliance’s environmental criteria and are organised according to best value principles. - Manage events on the day, including directing staff roles in advance of and during the event, and oversee all technical aspects of online webinars, roundtable discussions and seminars. - Organise internal staff events with the events assistant, including the Christmas party, strategy away days and other internal learning events, such as our lunchtime seminar series. Database management: - Manage the contacts database, ensuring it is up to date and accurate. - Support staff on how to use the database and maintain protocols to ensure ongoing data integrity. - Keep abreast of GDPR in relation to events and database management. Other: - Line manage the events assistant. - Hold a company credit card. - Provide any other support which may reasonably be requested to be undertaken within the scope of this post. - Participate in organisation planning and strategy discussions. - Due to the nature of the role the post holder will be required to work some early mornings and evenings for time off in lieu. Person specification Knowledge, experience and skills Essential: - Motivation to work in a purpose-driven organisation, working towards a world where people and the environment thrive together. - At least two years’ experience working in events at manager level in a similar role, with both in person and online event planning and management experience, including estimation and budgeting. - Strong logistical skills, the ability to organise and plan effectively and efficiently. - Excellent interpersonal skills; confidence dealing with external audiences at senior levels, approachable, articulate, positive and flexible. - A good communicator, with clear understanding of the value of excellent contact relations. - The ability to work effectively under own initiative and as part of a team. - Administrative competence: high standards of accuracy and attention to detail. - Previous line management experience. - Excellent drafting skills for communication and publicity. - Excellent organisation skills, including prioritising workload effectively to meet deadlines. - Excellent Microsoft Office skills. Desirable Interest in and knowledge of environmental issues. Knowledge of non-profit sector.