Job Summary
We are seeking a professional and friendly Receptionist/Administrator to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong organisational skills and the ability to multitask effectively in a busy office environment.
Responsibilities
· Reception desk - greeting visitors/clients and operating the main telephone switchboard system
· Registering and distribution of all incoming/outgoing mail
· Daily monitoring and end of day sign off of staff movements on temporary absence forms
· Preparation of draft electronic Fee Proposals and processing of new project requests through the Fairhurst InSite online system
· Create electronic Fee Proposal and Project files in line with quality procedures
· Process and issue of SER Certificates of Design and Form Q Completion Certificates
· Participate in the issue of weekly invoice batch
· Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures
· Copy typing/Filing/Scanning/Photocopying documents
· Participation in electronic archiving of completed projects
· Assist with any other additional administration duties as required
Experience
· Experience of working within an administration role
· Ability to work to own deadlines
· Excellent organisational skills
· Ability to work independently as well as part of a team
· Excellent written and oral communication skills
· A professional and positive approach
· A strong customer focus
· Self-motivation with a 'can do' attitude
· Computer Literate with good knowledge of Microsoft Office applications and Teams
If you are a motivated individual with a passion for providing outstanding service in an office setting, we encourage you to apply for this exciting opportunity.
Job Type: Part-time
Pay: £10,000.00-£11,000.00 per year
Expected hours: 15 per week
Language:
* English (preferred)
Work Location: In person