About The Role
Role Overview
proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.
Our immediate requirement is for an experienced Bid Team Administrator to be a key part of our Egham team, representing proAV, taking full responsibility for producing detailed tender documents for projects and service teams, responding to RFQs, RFIs, PQQs and managing all sales handovers. Ensure all documentation entered, reviewed and updated via MS Dynamics .
proAV’s Bid team plays a key role within the organisation providing administrative support to the sales team, service division, project and design teams. The team is solely responsible for the management, coordination and production of high-quality proposal documents in support of sales quotations and provides an essential administrative support function for commercial managers and service account managers.
This is an exciting opportunity for an exceptional, experienced Bid Team Administrator to join an established operation with scope to drive and enhance the service at every opportunity.
Experience and seniority of the position will be reflected by the remuneration and benefits package.
Key Responsibilities
1. Management and production of tender proposal documents, RFIs and pre-qualification questionnaires.
2. Interpreting AV specifications to create compliant bid responses for corporate, public sector and framework opportunities.
3. Working with the sales and service teams to create and tailor mid-bid & post tender presentations.
4. Designing and creating innovative graphics and charts to convey opportunity strategies.
5. Proofreading, formatting layouts and creating ad-hoc sales collateral using a variety of software packages.
6. Updating master templates, master slides and bid information library.
7. Completing and submitting company PQQs & new vendor questionnaires.
8. Managing company compliance documentation across multiple rd party portals.
9. Sales handovers and document ratification.
10. Client and supplier liaison.
11. Manage incoming enquiries from multiple departments.
12. Management of multiple mailboxes.
13. MS Dynamics management.
14. General office administration support: incoming calls, stationery, greeting visitors (arrange meeting rooms, lunches etc).
Desirable Skills
15. Excellent attention to detail.
16. Methodical and proactive approach.
17. Good spoken and written communication skills.
18. Logical and problem-solving ability.
19. Able to manage multiple conflicting deadlines.
20. Able to manage own workload with minimal supervision.
21. Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop.
22. Proficient in Microsoft Office: Word, Excel and PowerPoint.
Hours of work
hours per week, hours a day,, including an hour unpaid break, Monday-Friday.