Role Overview
Will be working for one of the largest Facilities Maintenance Companies in the UK. They are a nationally established company who specialise in the Commercial, Industrial, Retail, Government, Healthcare and Educational sectors. They are now looking to recruit a Business Unit Coordinator to join the team based out their Leeds office.
Daily Tender Management
* Daily reviews of potential tender opportunities through alerts received and scanning of Contracts Finder and TED daily
* Carry out research into potential prospects and update Business Development targets matrix
* Develop Bid No Bid document for each tender opportunity and send to BUD and BDM for discussion and approval to proceed
* Registration of interest with agreed targets as ratified by the BDM and BUD
* Acting as the first point of contact for all "cold" enquiries to the BUD, BDM and SMT
Collating and Developing Best Practice
* Development of best practice information sharing across BU and broader business
* Collation and recording of sector specific data for development of best practice in PQQ responses
* Continuous improvement, creation of case studies quarterly for tender submissions
Bid Writing
* Researching Tender content
* Preparation of Tender documentation both SSQ, ITT and open proposal
* Working in conjunction with the BDM to produce quality Tender and Marketing documentation
Presentation and Sales Collateral Activities
* Preparation of documentation - Business Unit presentations in PowerPoint and sales collateral
* Ensuring sufficient supply of sales collateral for events including but not limited to related stationery and promotional material
Closing
* Support with mobilisations and develop relevant tools/methodology
* Managing regular sales reporting/dynamics (pipeline upkeep)
* Support with client account renewals and rebids (proactive input in advance of contract anniversaries)
Business Unit Director Tasks
* Organising of the BUD's diary to help prevent clashes
* Organisation of Business Unit events including quarterly meetings for SMT, Contract Managers and social events
* Organising Contract and Project Review meetings
* Day to day administration including scanning and obtaining signatures on documents
* Preparing and issuing predefined reports
* Preparation of BUD expenses monthly
* Collation of master SMT holiday tracker for BUD
* Undertake any other duties as requested by the Business Unit Director
Office Management Tasks
* Deal with Office Management queries and attend tenant meetings
* Record sickness and absence for the Business Unit and submit relevant documents to Payroll
* Order supplies for the office including subsistence and stationery
* Process all overhead invoices for the Business Unit
* Update and maintain UKS North Shared Drive and Teams sites
* Deal with frequent queries from visitors to the office
* Chase Contract Managers for relevant data needed by BUD or Managing Director (MD)
* Develop systems and procedures to improve the overall efficiency of the office
Benefits
* Competitive salary, £30-33k basic plus Bonuses
* Proven track record in career progression
* 25 days annual leave plus bank holidays
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