Senior Business Administrator - Generative Biology Institute
Ellison Institute of Technology (EIT) is a world‑class research institute dedicated to developing and deploying commercially sustainable solutions across Health, Medical Science & Generative Biology, Food Security & Sustainable Agriculture, Climate Change & Atmospheric CO₂ management, and Artificial Intelligence & Robotics. The Generative Biology Institute (GBI) aims to overcome key challenges in biology engineering, such as precise genome synthesis and predictive DNA sequencing, to unlock transformative solutions in health, sustainability, agriculture, and beyond.
Position Summary
We are seeking an experienced and highly capable Senior Business Administrator to provide seamless administrative and operational support to the COO of GBI. In addition to supporting the COO, you will play a key role in assisting a growing team as the institute expands.
Key Responsibilities
* Diary and inbox management.
* Travel arrangements (local, national & international), including accommodation, travel documentation and visa requirements.
* Act as key contact and gatekeeper for internal and external calls or meetings.
* Book breakfast, lunch and dinner meetings as necessary.
* Expense management – provide monthly reports and submit for approval.
* Handle emails and other forms of communication.
* Maintain physical and electronic files.
* Manage confidential information with utmost discretion and integrity.
* Support all meetings (in‑person and virtual), including booking rooms, ensuring equipment availability, preparing agendas, reports, presentation packs, and refreshments.
* Coordinate with senior executives, board members, management and support staff to arrange and distribute meeting invites, minutes and agendas.
* Attend meetings, take detailed minutes, distribute minutes and follow up on agenda items.
* Represent the executive when necessary, providing accurate summaries, action points and outputs.
Requirements & Qualifications
* Significant EA/Senior Administrative experience supporting C‑Suite or senior executives in a fast‑paced, changing environment.
* Outstanding organisational ability with natural multitasking and prioritisation skills.
* Capable of preparing slide decks, meeting agendas, and minutes.
* Experience handling confidential and sensitive information.
* Strong working knowledge of Microsoft 365, business messaging and project management tools.
* Experience collating data for presentations and reports.
* Strong communication and interpersonal skills with experience engaging senior stakeholders and external partners.
* Right to work permanently in the UK and willingness to travel as required.
* Live in or be within easy commuting distance of Oxford.
Benefits
* Salary: £35,000‑£45,000 + bonus + travel allowance.
* Enhanced holiday pay.
* Pension.
* Life Assurance.
* Income Protection.
* Private Medical Insurance.
* Hospital Cash Plan.
* Therapy Services.
* Perk Box.
* Electrical Car Scheme.
Terms of Appointment
* This position is primarily office‑based, 5 days per week – ensure you can commit to this before applying.
* During peak periods, longer hours may be required and work across multiple time zones may be necessary due to the global nature of the programme.
Why Work for EIT
At EIT, we believe collaboration, inclusion, and a supportive environment are key to our success. We encourage creative risk‑taking, value emotional intelligence, empathy, respect, and resilience, and foster a culture of curiosity and excellence. Join us and make an impact!
Ellison Institute of Technology Oxford Provided Pay Range
This range is provided by Ellison Institute of Technology Oxford. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.
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