Job title
Infrastructure Administration Officer
Contract type
Hybrid (2 days on-site)
Description of the assignment
Infrastructure Administration Officer
Helensburgh
Purpose of the job
This role supports estate utilisation, infrastructure planning and formal change processes, ensuring effective coordination, documentation control, and stakeholder engagement. The successful candidate will work closely with managers and operational teams to help ensure infrastructure and estate activities align with long-term strategic objectives and governance requirements.
Key Accountabilities
* Provide administrative support to infrastructure planning and estate utilisation activities, ensuring alignment with strategic objectives and governance frameworks.
* Support the coordination and ongoing management of estate siting and space allocation processes.
* Act as secretariat for governance and planning meetings, including organising meetings, preparing agendas, taking minutes and tracking actions.
* Maintain accurate records, plans and documentation, ensuring information is appropriately stored, version‑controlled and communicated.
* Assist with the development and maintenance of risk and issue registers, liaising with stakeholders to support mitigation and resolution.
* Support formal infrastructure and estate change processes by coordinating inputs and tracking agreed actions and deliverables.
* Assist infrastructure and estate planning teams by coordinating requirements through defined approval and delivery processes.
* Support early and ongoing engagement with internal and external stakeholders to ensure clear communication and strategic alignment.
* Provide administrative support to long‑term estate and infrastructure planning initiatives and programmes.
* Assist in maintaining alignment with relevant asset, estate and infrastructure management plans and best practice.
Profile
Occupational Skills and Knowledge
* Proficient in Microsoft Office 365
* Strong administrative and organisational skills, ideally within a structured or regulated environment
* Experience supporting meetings, governance activity and formal documentation
* Effective written and verbal communication skills
* Highly organised, proactive, and capable of working independently
Why us?
Nuvia is a subsidiary of VINCI construction - an international company that operates across highly regulated sectors including Civil Nuclear and has a strong presence and history of delivery at nuclear sites in the UK and internationally.
Nuvia is a performance‑driven company that is committed to the development of its people within a culture of safety, innovation, and excellence.
Employee Staff Benefits:
* Private Medical Scheme*
* Employee Share Scheme
* Salary Sacrifice Schemes: Electrical Vehicles, Technology and Cycle to Work
* 25 days holiday (increasing to 28 days after 5 years’ service, 31 days after 10 years’ service)
* Option to buy, sell and carry over up to 5 days annual leave per year
* In partnership with trade unions
* Personal Development & Further Education Support
* Long Service & Recognition Awards
* Free Employee Assistance Programme
* *After 1 year of service.
Job location
Europe, United Kingdom, Scotland
Affiliated entity
NUVIA is a branch of VINCI, the world's largest integrated concessions and construction group. NUVIA is more specifically the nuclear entity of the VINCI Group and is involved in the entire life cycle of nuclear facilities, from new build to decommissioning, maintenance and operation. NUVIA is constantly growing, with more than 2700 employees worldwide. On average, 100 men and women join us every year. Now, more than ever, we are looking for new talent to support the group's growth.
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