Our client has a full-time vacancy for a Legal Secretary to provide direct support to the Personal Injury Fee Earner. You will be expected to use a high degree of self-management and initiative. The hours are 9am to 5:30 pm Monday to Thursday and 9am to 5:15 pm on Friday’s and is office based.
Responsibilities
* To prepare correspondence and documents through audio-typing and word processing.
* To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
* To prepare mail and enclosures for despatch.
* To arrange for all copying to be done, in person if the office junior is not available to undertake the task.
* To make appointments, arrange meetings and to maintain an up-to-date diary for his/her principal.
* To prepare the Board Room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
* To provide refreshments when asked to do so.
* To provide support to other secretaries as required.
* To provide guidance to junior and temporary secretaries when required to do so.
* To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
* To ensure clients are dealt with politely, courteously and promptly
* To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
* To ensure the confidentiality of all the firm’s and clients’ documentation and information.
* To answer the telephone as it rings alongside the firm’s other secretaries.
* To assist in promoting the firm in dealing with clients and other professionals
* Portal work – Moj/MID/MB (PI work only)
* To assist in dealing with online Legal Aid Agency submissions for the Family Team
Requirements
Ideally trained in secretarial practice.
High word-processing and audio-typing skills.
Preferably previous experience as a legal secretary or experience of working in an alternative
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so