Job Title
ACCOUNTS PAYABLE ASSISTANT
DEPARTMENT: Finance
DIVISION: Group
LOCATION: First Floor, Suite 3, Prime View, Prime Four Business Park, Kingswells, AB15 8PU
HOURS: 37.5 p/w FT
Main Purpose Of Job
Assist in managing and processing invoices, maintaining vendor relationships, and ensuring accurate financial reporting.
Reporting Relationship
Report directly to the Accounts Payable Supervisor and ultimately the Finance Director.
Key Work Areas
Ø Process and verify invoices for payment
Invoices received in Accounts payable mail box sent to Validation Station
Invoices processed in Validation Station, ensuring complete and accurate, adapting 'right first-time' approach
Coding of manual non purchase order invoices to Vessels/Cost Centres and appropriate general ledger
Forwarding of Invoices to approvers
Posting approved invoices
Ø Support Accounts Payable Supervisor prepare and process payment runs bi-weekly via BACS and manual, within agreed payment terms
Ø Maintain accurate records of all accounts payable transactions
Ø Proactively reconcile vendor statements and resolve discrepancies
Ø Support audits by providing necessary documentation
Ø Communicate effectively with vendors regarding payment enquiries
Ø Contribute to process improvements within the accounts payable function
Ø Undertake call-back of vendors, where change of bank details notification received
Other Responsibilities
Any other financial duties as requested by management
Communications
Ø Daily contact with internal department contacts
Ø Daily contact with external contacts
Qualifications/Training
Ø Previous experience in Accounts Payable
Ø Strong knowledge of accounting principles and software
Ø Computer literate – Microsoft Packages i.e. word, excel, outlook
Personal Qualities/Characteristics
Ø Excellent attention to detail and accuracy
Ø Strong organizational and time management skills
Ø Ability to work independently and as part of a team
Ø Good communication and interpersonal skills