Executive Lifestyle Coordinator – UHNW Principals
Location: Mayfair, London (Live-out)
Salary: £100,000 DOE
Hours: Full-time, flexibility required
We are seeking an exceptionally organised and highly attentive Executive Lifestyle Coordinator to support UHNW principals based in Mayfair. This role is ideally suited to a candidate with first-hand experience supporting private UHNW individuals, and a strong understanding of managing complex lifestyles, high expectations, and the dynamics of a private household environment.
This is not a traditional corporate EA role. The successful candidate will act as a trusted coordinator, ensuring the principals’ daily lives run seamlessly. You will be forward-thinking, solution-driven, and meticulous, anticipating needs and managing the many moving parts of a busy private lifestyle.
The role requires absolute discretion, exceptional attention to detail, and a calm, proactive approach in a fast-paced environment. The ideal candidate will demonstrate longevity in previous UHNW roles, a strong sense of responsibility, and a genuine commitment to long-term support.
Candidates must be able to commute easily into Mayfair.
Key Responsibilities
Lifestyle & Schedule Coordination
* Oversee and manage complex personal calendars, ensuring schedules run seamlessly
* Anticipate upcoming commitments, proactively preparing the principals for engagements and obligations
* Coordinate personal appointments, reservations, and lifestyle services
* Manage beauty, wellness, and specialist vendors (e.g., stylists, medical professionals, fitness, concierge services)
Lifestyle Management & Logistics
* Coordinate domestic and international travel arrangements, preparing detailed itineraries
* Ensure smooth logistics for both planned and last‑minute travel
* Maintain and update inventories, personal records, and contact databases
* Organise personal documentation, digital filing systems, and household records
Household & Vendor Coordination
* Liaise with household staff, contractors, and service providers
* Coordinate external vendors to ensure consistently high standards of service
* Assist with the planning and coordination of private events, social engagements, and entertaining
* Welcome and coordinate VIP guests where required
Administrative Support
* Manage correspondence and assist with drafting communications where appropriate
* Organise mail, digital files, and cloud‑based systems
* Prepare briefing notes, summaries, and weekly updates for the principals
* Handle ad‑hoc personal errands and lifestyle requests
Operational Support
* Maintain oversight of ongoing lifestyle projects and ensure timely follow‑up
* Provide coordination and occasional coverage alongside other assistants
* Support ad‑hoc personal projects and lifestyle initiatives as required
Candidate Profile
* Minimum 5+ years’ experience supporting UHNW principals in a private household or lifestyle capacity
* Demonstrated longevity in previous roles, ideally within private households or family offices
* Currently based in London with the ability to commute easily to Mayfair
* Highly organised with a meticulous eye for detail
* Naturally anticipatory and forward‑thinking
* Experienced in managing high‑touch service environments
* Calm and capable when working in fast‑paced, high‑pressure settings
* Exceptionally discreet, professional, and trustworthy
* Strong written and verbal communication skills
* Comfortable liaising with household staff, vendors, and high‑profile guests
* Advanced proficiency in Microsoft Office and digital organisational systems
Personal Attributes
* Impeccably organised and detail‑oriented
* Highly attentive and proactive
* Polished, discreet, and professional
* Resourceful and solution‑focused
* Confident coordinating complex lifestyles
* Committed to long‑term roles and continuity of support
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