Overview
Join Our Mission: Finance Director (Charity Sector)
Contract Type: Part-Time (1 day a week) | Permanent
Are you a values-driven finance professional ready to make a meaningful impact? We’re a small but ambitious charity dedicated to improving the local area, and we’re looking for a Finance Director to help us grow sustainably and responsibly.
Summary
The new role of Finance Director has been created to ensure a sustainable and robust financial model for the charity. This senior role will oversee all finances from annual budgets to day-to-day invoicing. They will establish robust financial processes and procedures that enable and empower colleagues to understand the charity’s finances and work within set budgets.
Working closely with the CEO and the management team they will build long-term sustainability, ensuring best practice across all income generation areas from rents and room hires to grants and donations. They are responsible for internal and external financial reporting, including liaising with the external auditor. They will be the central contact for QuickBooks, working closely with colleagues to ensure the information is accurate and up to date.
Main Tasks and Duties
1. Take responsibility for the charity’s financial procedures, ensuring appropriate financial controls are implemented, including accurate P&L and Balance Sheet accounts.
2. Develop and monitor budgets that reflect the position and aspirations of the charity.
3. Monitor cash flow and provide regular (quarterly) management accounts for CEO and Trustees.
4. With the CEO, report financial activities to the board of trustees highlighting changes to budget or unexpected spend or income.
5. Train and support the administrator to take on finance admin tasks, keeping up to date with all finance administration (preparing invoices, monitoring petty cash, updating QuickBooks).
6. Reconcile all monies across the charity including bank payments, cash and cheques received. Establish effective monitoring procedures. Be responsible for the charity's savings and investments, keeping records up to date and for balances to be available to CEO and/or Trustees as required.
7. Be the main point of contact for all contractors and customers in relation to finance, managing direct relationships with the accountants, payroll provider and other finance partners.
8. Directly oversee invoicing and petty cash procedures, ensuring good credit control and increasing efficiency across the team.
9. Lead finance meetings with management team to effectively communicate priorities and ensure outstanding issues are resolved in a timely manner
10. Keep up to date with changes to legislation pertaining to any aspect of finances (from LLW to charity law) and ensure we are fully informed ahead of implementation.
Person Specification
1. At least four years proven experience of working successfully at a senior management level including some experience of working with a Board of Trustees.
2. Good understanding of the voluntary sector and knowledge of legislation and professional practice in managing charity finances.
3. Proven experience of budgeting and of financial management including working with multiple streams of funding.
4. Ability to successfully lead a team of staff and a broad cohort of volunteers.
5. Ability to manage a busy workload with multiple priorities and balance a strategic approach with an attention to operational detail.
6. Willingness to work flexibly within reason, including evenings and weekends as required.
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