I am working with a growing organisation who is looking to recruit a Office Assistant to join their team, based on the out-skirts of Chelmsford.
You will be providing support for maintaining the high standard of the office ensuring everything is in order and running efficiently. High level of support for administrative tasks and projects dealing with local authorities, solicitors and estate/property management companies.
Main Duties:
1. Working closely with the Office Manager in providing the expected level of service for the office administration/projects
2. Responsible for filing and keeping documents in order both paper and electronically
3. Assist in reviewing and implementing improvements in administrative tasks and office procedures
4. Assisting with the co-ordination of calendars for internal and external meetings, general use and company events
5. Liaising with the Finance team and external suppliers ensuring invoices are checked and paid, and up to date records are maintained
6. Documenting and updating systems and procedures
7. Assisting in reviewing all suppliers – researching and making suggestions – i.e., insurance/broadband/IT company contracts
8. Managing repairs for properties
9. Develop and maintain business relationships and interact with staff and suppliers to promote excellent working procedures and a motivated and collaborative environment
10. Greet and look after visitors, preparing the meeting room, preparing food, offering drinks and assisting with requests i.e., photocopying
11. Arrange couriers and manage post
12. Assist with PA duties for the Directors
Key Requirements:
13. Administration and Customer Service experience
14. Proactive and positive personality
15. IT Proficient in all microsoft packages, including word and Excel
16. Inhouse system knowledge
17. Great team building skills
Working hours of work – 35 hours per week.