Assistant Medical Secretary
The closing date is 23 April 2026
We have an excellent opportunity for a motivated and organised individual to join our Gastroenterology Department as an Assistant Medical Secretary.
In this role, you will provide essential administrative and audio‑typing support, working primarily for the Consultant Gastroenterologists and members of their team.
This is a valuable opportunity to develop your skills within a supportive team, and contribute to the smooth running of a busy clinical department.
The role will be predominantly based at Scarborough Hospital alongside a Medical Secretary and Audio Typist.
Responsibilities
* Apply excellent administrative and audio‑typing skills, supported by relevant experience or qualifications.
* Provide accurate audio‑typing and prepare clinical correspondence.
* Support Medical Secretaries across the wider Head & Neck Department.
* Print, process and distribute patient results letters, ensuring timely delivery to the post room.
* Manage general administrative and office duties to support the smooth running of the service.
* Demonstrate strong organisational skills, with the ability to prioritise a busy workload effectively.
* Work confidently and efficiently without direct supervision.
* Maintain regular communication with the medical secretary team.
* Uphold high standards of confidentiality and professionalism in all tasks.
* Engage in available training and development opportunities.
* Contribute positively to a supportive and motivated team, with flexible working options available where appropriate.
* Communicate effectively with patients maintaining a professional and confident telephone manner.
Qualifications
* Educated to GCSE Level or equivalent. English at C or above – or equivalent qualification/demonstrable experience.
* Word Processing and computer literacy skills to RSA3/NVQ3 Level.
Experience
* Previous secretarial/administrative experience (6 months minimum).
* Thorough knowledge of complex medical terminology.
* Knowledge of Microsoft Office (Word, Excel and Outlook).
* Previous office/administrative experience in an NHS environment.
Skills
* Able to organise and prioritise own workload.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure will be made to the Disclosure and Barring Service to check for any prior convictions.
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
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