Lead Project Coordinator – Building/Construction (Office based)
Vent-Axia, part of Volution Group plc, improves the indoor environment by providing ventilation solutions across the Residential and Commercial New Build, Repair and Maintenance segments of the UK Construction market with a focus in Private and Public housing, New Build developments and Commercial and Industrial buildings.
This range is provided by Vent-Axia. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.
Reporting to: National Supply & Install Projects Manager. Hours of work: Mon – Thur: 8.45am – 4.55pm, Fri: 8.45am – 4.25pm.
Job Profile
As the Lead Project Coordinator you will be responsible for ensuring projects run smoothly with the assistance of a Project Administrator. You will plan, track, and forecast using the Project Tracker and Target Revenue, prepare necessary paperwork, and attend pre-start meetings with the Project Manager.
You will verify drawings, parts lists, and financial sheets, and provide subcontractors with all relevant documents for installation.
You will coordinate material orders and acknowledge client POs, ensuring all necessary documents such as RAMS are ready and setting up project folders in platforms like SharePoint, and issuing relevant cost and variation orders.
You will work closely with site teams to manage material deliveries, maintain quality control, and resolve design or installation issues.
You will ensure timely completion and submission of project documentation, process invoices, and assist in preparing monthly forecasts and payment applications. Track project variations and monitor subcontractor performance through KPIs, providing quarterly reports. Stay flexible to support any additional duties as required.
To be successful in this role you will need:
* Experience in working with various project stakeholders, in a subcontract setting, with trade related subcontractors.
* Excellent communication skills at various levels within the organisation and with client stakeholders.
* Target & deadline driven, with excellent forecasting & planning and co‑ordination skills.
* Excellent skills to work & effectively lead and drive the Team (Project Administrator).
* Excellent problem‑solving skills, with innovative and transparent thinking.
* To ensure the team applies standard operating procedures (SOPs) and processes.
* To be able to make quick decisions under pressure.
* To be able to multi‑task in a fast‑paced environment & undertake critical thinking.
* Advance or Excellent skills in MS Excel, MS Word and MS Outlook.
* Good Knowledge or Experience in using Microsoft SharePoint, Forms, Teams, Planner and Calendar Bookings.
* Good understanding and knowledge of reading and interpreting design & construction drawings, and terminology.
* Knowledge or Awareness of Project Site Development Operations, Building Regulations, Health & Safety, Commercial & Technical Acumen will be of benefit.
* Knowledge or Awareness Supply Chain, Manufacturing, Warehousing, Logistics would be of benefit.
* Knowledge or Awareness of Construction related contracts, subcontracts and Key Performance Indicators would be of benefit.
What we can offer you:
* Salary depending on experience.
* Annual leave – 25 days and bank holidays.
* Pension.
* Health Assured Employee Assistance Programme.
* Employee Referral Scheme – Receive up to £500.
* Volution Values Quarterly Awards – Receive £100 if nominated.
Equal opportunities:
All current employees and potential employees are provided equal employment opportunities by Volution Group Plc.
Seniority level
* Associate
Employment type
* Full‑time
Job function
* Project Management.
* Strategy/Planning.
* Customer Service.
Industries
* Electrical Equipment Manufacturing.
* Appliances.
* Electrical.
* Electronics Manufacturing.
* Building Construction.
You can learn more about us here: https://www.vent-axia.com/
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