Job Specification: Occupational Health Advisor (Team Leader & Team Member)
Department: Occupational Health
Reports to: Head of Occupational Health / OH Service Manager
Locations: On‑site / Mobile Clinics / (as agreed) covering West and South Yorkshire
Contract: Permanent (Full-time)
Direct Reports: Team Leader: Yes (OHA/Technicians/Admin); Team Member: No (may mentor)
1) Role Summary
Occupational Health Advisor - Team Leader
Provide clinical leadership and operational oversight to the Occupational Health service, ensuring safe, effective, and compliant delivery across case management, health surveillance fitness for work, and workplace interventions. Lead and develop a multi‑disciplinary team, maintain SEQOHS standards, drive service quality, manage performance, and build trusted relationships with stakeholders to deliver measurable organisational outcomes.
Occupational Health Advisor - Team Member
Deliver high-quality occupational health services including case management, health surveillance, fitness for work assessments, and workplace advice. Provide evidence‑based recommendations to managers and employees, support health and wellbeing initiatives, and maintain accurate, timely clinical records in line with professional and regulatory standards.
2) Key Responsibilities
Team Leader
* Clinical Governance & Quality
*
o Act as clinical lead for OHA practice; ensure compliance with NMC/HCPC standards, SEQOHS, HSE requirements, UK GDPR, Caldicott principles, and Equality Act 2010.
o Lead clinical audit, incident reporting, complaints handling, and continuous improvement (PDSA cycles, Root Cause Analysis).
o Maintain and update clinical SOPs, protocols, and pathways (e.g., case management,, sharps injuries PEP).
* Service Delivery & Operations
*
o Oversee day-to-day operations (rotas, capacity planning, clinic scheduling, SLAs).
o Ensure consistent delivery of: management referrals, pre-placement / fitness for work, health surveillance (audiometry, spirometry, vision, HAVS Tier 1-4 pathways), DSE/ergonomic assessments, RPE fit testing, and wellbeing initiatives.
o Ensure appropriate triage, prioritisation, and timely reporting to management with clear, work-focused advice.
* People Leadership
*
o Line-manage OHAs, Technicians, and Admin: objectives, 1:1s, appraisals, PDPs, and clinical supervision.
o Coach and mentor; lead competency frameworks (e.g., HAVS, audiometry, spirometry, venepuncture).
o Workforce planning, recruitment, onboarding, and training plans.
* Stakeholder & Performance Management
*
o Act as primary liaison with HR, H&S, Risk, Business Units, Trade Unions/Staff Side.
o Own KPIs/SLAs dashboards; deliver monthly/quarterly reports (e.g., referral turnaround, DNA rates, case closure times, compliance rates for surveillance
o Contribute to budgeting, cost control, and (where relevant) commercial bids/contract reviews.
* Risk & Compliance
*
o Lead SEQOHS accreditation and evidence collation.
o Ensure medical devices calibration, cold chain integrity and secure records management.
o Oversee business continuity planning and incident response (e.g., outbreak, sharps injuries, BBV exposure).
Team Member
* Clinical Delivery
*
o Manage case referrals with timely, evidence-based, work-focused advice (fitness for work, reasonable adjustments, rehabilitation/RTW plans, attendance management).
o Conduct health surveillance per risk assessments (audiometry, spirometry, vision screening, HAVS, skin checks).
o Deliver venepuncture clinics, vaccine counselling, cold chain adherence, and
o Perform pre-placement assessments, safety-critical medicals, DSE/ergonomic assessments, RPE face-fit testing.
o Provide health education, toolbox talks, and wellbeing support.
* Documentation & Governance
*
o Maintain accurate, contemporaneous records in OH systems (e.g., OPAS/Cority and produce clear management reports.
o Adhere to NMC/HCPC Code, SEQOHS standards, data protection (UK GDPR), and local SOPs.
* Collaboration
*
o Work closely with HR, H&S, line managers, and employees; escalate complex cases and safeguarding concerns appropriately.
o Support audits, quality improvement, and service development initiatives.
3) Essential Qualifications & Registration
Team Leader
* Registered Nurse (NMC, Adult) or Registered Allied Health Professional (HCPC).
* Specialist OH qualification (e.g., Diploma/Degree in Occupational Health Nursing, SCPHN (OH)) or equivalent experience.
* Evidence of leadership/management training (or commitment to achieve).
Team Member
* Registered Nurse (NMC, Adult) or relevant AHP (HCPC).
* Desirable: OH qualification (Diploma/Degree/SCPHN (OH)) or demonstrable OH experience.
* Competency in immunisation and venepuncture (or willing to train).
4) Experience
Team Leader
* Significant post‑registration OH experience across case management, surveillance, and
* Proven line management and clinical supervision experience within OH or related clinical service.
* Track record in SEQOHS, clinical governance, KPI management, and service improvement.
* Stakeholder engagement at senior level; confident influencing and presenting.
Team Member
* Occupational Health experience (case management and/or surveillance).
* Competence delivering clinics (audiometry, spirometry, immunisation, vision).
* Experience producing concise, work-focused management reports.
5) Skills & Competencies
* High-standard clinical judgement; risk assessment and escalation.
* Excellent written communication (clear, work-focused advice; legally robust).
* Confident with OH IT systems (e.g., OPAS, Cority), MS 365 (Teams/SharePoint/Excel
* Knowledge of HSE guidance relevant to noise, respiratory risks, COSHH, vibration (HAVS), and safety‑critical roles.
* Understanding of equality, diversity & inclusion and reasonable adjustments.
* Time management, prioritisation, and resilience in fast-paced environments.
* For Team Leader: leadership, coaching, change management, data literacy, and financial awareness.
Technical/Clinical Competencies (role‑appropriate):
Audiometry • Spirometry • Vision screening • HAVS pathway awareness • Skin surveillance • Immunisation & anaphylaxis management • Venepuncture • RPE face‑fit testing • DSE/Ergonomics • Fitness for work (including safety-critical) • BBV/Sharps pathways • Sickness absence/RTW planning.
6) Key Performance Indicators (KPIs)
Service Quality & Governance
* Referral-to-appointment and report turnaround times (e.g., 5/10 working days).
* Case closure within agreed timescales.
* Health surveillance compliance rates.
* SEQOHS audit compliance; incident/complaint rates and learning actions closed.
Operational Efficiency
* Clinic utilisation, DNA/cancellation rates, and capacity adherence.
* Accurate data capture
JBRP1_UKTJ