Job Title: Document Controller
Reports to: Design Manager
Location: Bristol (Major Construction Project) - On site 5 Days a Week
Role Summary
We are seeking a highly organised Document Controller to provide accurate, efficient administrative and document management support to the Planning and Site Teams on a large-scale construction project. This role is critical in ensuring all project documentation is correctly controlled, recorded, and easily retrievable.
Key Responsibilities
* Create, monitor, and maintain electronic drawing records, ensuring all documents are current and accurate.
* Manage the control, distribution, and filing of drawings; ensure all drawings are date-stamped, logged, and superseded correctly.
* Archive all previous drawing revisions and maintain clear historical records.
* Support the administration and coordination of BREEAM documentation and folder structures.
* Liaise directly with the client’s design team on documentation queries and submissions.
* Carry out QA checks on information issued to site teams to ensure accuracy.
* Compile Health & Safety Files and O&M Manuals; maintain trackers for all relevant documentation.
* Ensure all project documentation returned to Head Office meets ISO9001 and ISO14001 standards.
* Provide occasional cover for the Office Coordinator when required.
* Maintain compliance with quality, environmental, health, and safety procedures under ISO9001, ISO14001, and OHSAS 45001.
* Adhere to the company’s Health & Safety Policy at all times.
* Participate in CPD activities, training, and ongoing professional development.
* Contribute to company-wide Corporate Social Responsibility initiatives.
* Undertake additional duties as needed for the effective performance of the role.
Person Specification
Required Experience
* Proven administrative experience in a fast-paced environment.
* Experience in managing information methodically and accurately.
* Able to work to tight deadlines and manage competing priorities.
Desirable Experience
* Setting up and maintaining electronic filing systems.
* Previous administrative experience within the construction industry.
* Competence using DWG viewers and Adobe software.
Education
* GCSE Grade C or above in Maths and English, or NVQ Level 2 in Business Administration (or equivalent).
Skills & Abilities
* Strong working knowledge of Microsoft Office applications.
* Excellent organisational and communication skills.
* Ability to develop and maintain strong working relationships.
* Exceptional attention to detail with high levels of accuracy.
* Capable of working both independently and as part of a wider team.
* Excellent written and verbal communication skills.