About The Role
Maintain project action log including proactive action updates
* In conjunction with the relevant Project Manager and Site Staff keep a up to date plant sheet recording all on-hire and off-hires.
* Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12
* Ordering plant and material from internal and external supplies arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
* Keeping Sharepoint and Site Folders up to date
Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
Issue and maintain Site Start up Packs for Contracts
Prepare documents for close out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager
Checking that all vehicles are allocated to the correct contract on a weekly basis
General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
What you'll be doing
* Experience in working in a busy office
* Experience in prioritising own work and of allocating and checking work
* Highly organised and able to work on own initiative
* Strong communicator able to communicate confidently with all levels of colleagues within the business
* Excellent team working skills and able to build relationships at all levels
* Ability to work well under pressure and to tight timescales
* Very strong customer focus
* Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint) and open minded to learning new software's and rolling out new systems where required
* Driving License is essential due to the rural location of the project
Why work for us
Alongside The Amazing Opportunity, Support And Pride That You Will Gain From Developing Your Career With One Of The World's Foremost Infrastructure Giants, You Will Also Enjoy
1. Company DC pension scheme up to 5% EEs & 7% ERs
2. Wellbeing sessions - non-work-related activities go for a walk, do some house duties etc.
3. Opportunity to join into the company SIP scheme.
4. Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc.
5. Reward platform where you can get discounts off shopping, insurance, cars etc.
6. Enhanced company sickness scheme
7. Enhanced company Maternity/Paternity/Shared parental/Adoption schemes
8. 25 days holiday plus