Office & Accounts Administrator Part‑Time: 20–30 hours per week (pattern to be agreed) Location: Aberdeen We are seeking a highly organised, detail‑oriented, and proactive Office & Accounts Administrator to support the smooth financial and administrative operations of our business. This is a varied and responsible role that sits at the heart of the practice, ensuring that day‑to‑day financial processes, staff administration, compliance records, and office management tasks are completed efficiently and accurately. As the first point of contact for many internal and external matters, the successful candidate will be trustworthy, discreet, and confident in managing multiple priorities within a busy professional environment. This is an excellent opportunity for someone with experience in credit control, bookkeeping support, and office administration who is looking for a stable, flexible, and engaging part‑time position. You will be joining a friendly, supportive team and contributing directly to the smooth running and continued success of the practice. About the Role: The Office & Accounts Administrator plays an essential role in maintaining the financial health and administrative integrity of the business. You will take responsibility for issuing client invoices, monitoring outstanding fees, maintaining accurate HR records, and ensuring all compliance documentation is up to date. The role offers variety, autonomy, and ownership of key business processes, alongside the opportunity to develop your skills within a professional services environment. Key Responsibilities: Finance & Credit Control - Prepare and issue client fee invoices in a timely manner - Record and reconcile invoices using Sage - Monitor and control outstanding fees, including client follow-ups and payment reminders - Process supplier payments - Input invoices and record petty cash transactions HR & Staff Administration - Maintain accurate and up-to-date staff personal files - Record and monitor employee timesheets - Maintain holiday and sickness records - Prepare, issue, and maintain staff contracts Agreements & Compliance - Maintain records of fee agreements, car agreements, and company subscriptions - Manage office, car, and Professional Indemnity insurance policies - Liaise with insurance brokers regarding renewals, amendments, and claims General Administration - Ensure accurate record-keeping across all administrative areas - Support the efficient day-to-day running of the office Key Skills & Experience: - Previous experience in credit control and bookkeeping - Proficiency in Sage accounting software - Strong organisational and administrative skills - High level of accuracy and attention to detail - Ability to handle confidential information professionally - Good communication skills for liaising with clients and external providers - Ability to work independently and manage multiple responsibilities Personal Attributes: - Reliable and discreet - Proactive and solution-oriented - Strong time management skills - Professional and approachable manner Hours of Work: - Part time (20-30 hours per week); - Pattern of regular working hours to be agreed