Attendance Officer / School Administrator
SALARY: £25,186 per annum FTE / £19,974 Actual Annual Salary + Benefits
LOCATION: Hedge End, Southampton, Hampshire
JOB TYPE: Full-Time, Permanent
WORKING HOURS: 35 hours per week, 8.00am to 3.30pm Monday to Friday, term time only (38 weeks)
We have a fantastic new job opportunity for an Attendance Officer / School Administrator to join a growing secondary education environment committed to excellence, inclusion and student wellbeing. As an Attendance Officer / School Administrator you will monitor attendance, analyse trends and support interventions to improve punctuality and reduce absence. You will work closely with pastoral teams, parents and external agencies to promote positive outcomes. The Attendance Officer / School Administrator plays a key role in safeguarding, student welfare and communication, ensuring accurate record keeping and effective attendance management systems. This role offers the chance to contribute to student success within a supportive team, with ongoing professional development and career progression opportunities.
DUTIES
* Monitor Attendance Data: Track whole school attendance, punctuality and absence trends
* Analyse Patterns: Identify persistent absence and implement targeted interventions
* Parent Communication: Liaise with parents and carers to address attendance concerns
* Support Student Welfare: Work one-to-one with students on attendance improvement plans
* Maintain Records: Ensure accurate data entry using SIMS, logs and statutory reporting
* Collaborate with Staff: Work with Heads of Year, pastoral teams and senior leaders
* Coordinate Interventions: Support attendance strategies and follow-up actions
* Agency Liaison: Communicate with external services and legal attendance panels
* Manage Administrative Tasks: Complete attendance reports, letters and documentation
* Monitor Punctuality: Oversee late arrivals and coordinate related follow-up actions
CANDIDATE REQUIREMENTS
* Previous experience in an administrative, education or pastoral support role
* Strong data analysis and record keeping skills
* Excellent communication and interpersonal skills
* Ability to build positive relationships with students, parents and staff
* Experience with school systems such as SIMS or similar databases
* Good organisational and time management skills
* Ability to handle sensitive information with confidentiality
* A proactive approach to problem-solving and student support
* Understanding of safeguarding and student welfare practices
* Competent IT skills including Microsoft Office and data systems
BENEFITS
* Exceptional team environment where all staff are valued
* Excellent Continuing Professional Development with high quality CPD programs
* Many opportunities for career progression
* One day per academic year — a fully paid day off to support personal events
* Two-week October half term: Providing staff and students with an extended break during the autumn term
* Extensive department resources and facilities
* A tax efficient Cycle-to-Work scheme through salary sacrifice
* Staff membership rates to the modern nearby Leisure Centre
* Enrolment in one of the UK’s largest public sector pension schemes
APPLY TODAY…
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JOB REF: AWDO-P14528
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