We are seeking a professional, proactive individual with excellent administrative skills to provide a confidential, streamline service to the Executive Assistant. This role will be based at our head office.
Responsible to
Executive Assistant
Position
Flexible hours, Permanent (4 days per week)
Responsibilities
* Provide day-to-day administrative and general support to the Executive Assistant.
* Respond positively and proactively to work issued directly by the Executive Team.
* Scheduling appointments and organising diary entries.
* Setting reminders for meetings and appointments, act as ‘gatekeeper’ to meeting requests, ensuring adequate time allocation/travel time for meetings.
* Assist with travel and hotel arrangements.
* Taking notes at meetings, preparing the minutes and subsequently distributing to all participants.
* For agreed stakeholders screen and action emails and telephone calls as instructed by the EA.
* Provide e-mail management support including organisation and filtering of e-mail inbox.
* Assist with planning and delivery of corporate and special events.
* Produce, print, collate information, organise and ensure the distribution of papers/reports in advance of meetings and seminars.
* Support with dealing with direct contact with customers.
* Conduct relevant research on behalf of the EA.
* Follow up on agreed action items from meetings.
* Provide administrative support to associated businesses as required by the Executive Team.
* Deputise for the EA in their absence.
* File management including collating and filing expenses.
This list is not exhaustive
Qualifications
* Strong verbal and written communication skills is essential.
* Excellent attention to detail.
* Excellent organisation and people management skills.
* Ability to prioritise and multitask efficiently.
* Ability to respect confidentiality whilst also acting with discretion and tact is essential.
* Proficiency in Microsoft Office programs.
* Full UK driving licence is essential.
If you are interested in applying for this position, please email hr@davidsonsgroup.co.uk.
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