Legal Secretary
We are seeking a Legal Secretary to provide comprehensive, high-quality secretarial and administrative support to the Civil Liberties and CICA teams in our Liverpool office. This role is key to ensuring smooth team operations, timely document preparation, efficient diary management and excellent client service.
Responsibilities
* Deliver proactive secretarial and administrative support across two specialist legal teams.
* Prepare and format legal documentation, including correspondence, pleadings and court bundles.
* Handle inbound and outbound client communications with professionalism and empathy.
* Coordinate diaries, schedule meetings and liaise with lawyers, clients and Counsel.
* Support preparation for hearings, trials and client meetings.
* Maintain and organise electronic and physical filing systems.
* Transcribe and proofread dictated material with a high level of accuracy.
* Manage photocopying, scanning and other administrative tasks as required.
* Undertake ad hoc duties to support team efficiency and client service excellence.
Person Specification
* Minimum 2 years’ experience as a legal secretary is essential.
* Excellent command of English, with strong spelling, grammar and punctuation.
* Proficient in IT systems and Microsoft Office applications.
* Professional and personable telephone manner with a strong client‑service focus.
* Exceptional attention to detail and organisational ability.
* Proven ability to manage workloads in a fast‑paced legal environment.
* Strong audio‑typing and word‑processing skills (minimum 65+ wpm).
* Experience with digital dictation systems (BigHand preferred).
* Familiarity with the Proclaim case‑management system is desirable.
Salary & Hours
Salary of £26,000 to £30,000, dependent on experience.
Our standard working hours are 8:30 am to 5:30 pm Monday‑Thursday and 8:30 am to 5 pm Friday.
Benefits
Hybrid working: 3/2 hybrid working pattern after probation.
23 days holiday, rising to 26 days plus bank/public holidays.
Extra holidays: 3 holiday buy‑backs and an extra day for your birthday after the service length requirement.
Private medical insurance available after 2 years’ service, annual flu jab and Employee Assistance Programme.
Active social committee with generous departmental and firm‑wide social budget.
Recruitment Process
Interviews will be conducted by MS Teams and will include scenario‑based questioning.
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