Overview
Date: 29 Nov 2023
Sector: FINANCIAL MARKETS
Type: Permanent
Location: London
Salary: £46,000 - 55,000 per annum
Email: duncan@taylorjamesresourcing.com
Ref: db486134
Job Title: Graduate Assistant Company Secretary (for a global wealth and investment management company)
Responsibilities
* Provide support for the Company Secretary in all tasks.
* Take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings.
* Act as back‑up/cover for the Company Secretary for all committee and Board meetings.
* Provide support with the management of the share structure, option and deferral scheme.
* Act as the liaison for KYC requests and administration of the signature lists.
* Manage the Board meetings for the subsidiary Companies, including managing the meeting, minutes and following up on the action lists.
* Responsible for the Audit & Risk Committee ("ARC") meetings and Senior Management & Certification Regime ("SM&CR") Committee meetings.
* Takes minutes / actions for the Executive Committee meeting, Strategic Executive Committee meeting, and Strategic Management Committee.
* Maintain company and partnership records and information using Diligent software (formerly Blueprint) and internal databases/spreadsheets, including updating the Company House registers.
* Prepare Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings).
* Create packs for any meeting (Board or Committee) if required.
* Handle administrative duties such as filing (physical and electronic), responding to KYC requests, maintaining the Group signature lists and Group structure updates.
* Diary management – set up meetings for Boards, Committees and the Partnership, liaising with external INEDs and other participants as required.
Person Specification
* Suitable experience / qualifications (degree level).
* Excellent interpersonal and communication (written and oral) skills.
* Highly organised, with excellent administrative skills and the ability to work to deadlines.
* Self‑starter who manages own projects as appropriate without large amounts of supervision.
* Ability to write / take minutes but also numerate.
* Motivated team player and also a strong independent worker.
* Able to deal appropriately with confidential information.
* Advanced knowledge of Word, Excel and PowerPoint and familiarity with video conferencing applications (e.g. managing a meeting via Zoom).
* Experience of Diligent Entities (formerly Blueprint OneWorld) would be beneficial but not essential.
* Strong time‑management skills.
* Confidence in managing a Board meeting and liaising with the Chair of the meeting.
* Act in the spirit of the LLP's Core values and Code of Business Conduct and promote where possible within working practices.
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