Heeton UK has a portfolio of 10 UK-based hotels, including world-famous brands such as DoubleTree by Hilton, Hampton by Hilton, Holiday Inn Express, and Hotel Indigo, as well as Heeton Concept Hotels. We have a fantastic new position for a Project Coordinator to assist with the day-to-day management of projects across the Heeton UK portfolio. The role involves tracking project budgets, communications, and specification details, as well as administering contracts, appointments, and financial documentation. You will source quotes, communicate with suppliers and internal stakeholders, and ensure that all project resources are kept up to date. This role can be based out of our Leeds or London office, with potential travel to all UK-based sites. Why work for us: We offer market-appropriate salary plus access to our extensive benefits package, which includes: Contributory pension scheme of up to 5% with service Exclusive access to the employee recognition & reward scheme - Heeton Rewards Service-based annual leave (increasing up to a maximum of 5 extra days) Life Assurance, Income Protection and Employee Assistance schemes Private Medical and Dental cover Employee & Friends/Family discounted rates at Heeton-operated hotels Referral scheme Numerous voluntary benefits, including a buy holiday scheme, Childcare, Cycle to Work, Healthcash Plan and many more Heeton is an expanding company which offers excellent career opportunities What we need from you Strong planning and organising skills, including the ability to manage multiple projects at the same time. Communication and influencing skills, in person and writing. Analytical, problem-solving, and sound decision-making skills. Flexible, collaborative, hands-on approach to enable success in a dynamic environment. Ability to build and develop positive working relationships with the broader team and Service Partners. Attention to detail, as well as the ability to see the implications for the broader picture. Commercial awareness. Organisation, time management, prioritising and the ability to handle a complex, varied workload. An excellent knowledge of IT packages in particular, Microsoft Excel, DocuSign, Microsoft Word and Procore (desirable). Familiarity with legal documentation. Contracts, Letters of Appointment, Non-disclosure agreements and terms and conditions. Experience with financial trackers, forecasting documents and financial reporting Your day-to-day Maintenance of the Heeton shared project resources and shared folders. Administration of projects and resources on Procore. Production of internal documentation. Sourcing quotes for projects. Communication with other internal teams. Communication with suppliers. Updating trackers with project costs, updates, and timelines. Building and maintaining supplier data to serve as reference points for future purchases. Tracking and reporting on deliveries, project payments, and project schedules. Checking and filing key project documentation such as warranties, contracts and schedules Meeting and developing working relationships with suppliers. Visiting suppliers to ensure they can deliver to our expectations in a way that reflects well on us as a company. Attending trade shows and events to meet/source new suppliers and represent Heeton. Developing knowledge of new developments in FF&E and OS&E to ensure we are making good decisions when purchasing. Contributing constructively to project team meetings, providing ideas and feedback. Recording and scheduling meetings for the project team. Heeton is dedicated to creating a workplace for the future. We believe in equal opportunities and celebrate diversity. We are an inclusive workplace where everyone is welcome and can be themselves, being their best versions. We recognise that we are on a journey regarding diversity and inclusion and would welcome applications from candidates from underrepresented backgrounds.