Responsibilities
1. Co-ordinate and manage the office in line with business values and creating and ensuring global consistency of all offices
2. Maintain effectivemunication links across the SS team/business
3. Manage the budgets for assigned office locations
4. Manage office security in conjunction with IT department and building security team for assigned locations, booking in all visitors using building specific booking systems and liaising with the building reception and security teams and attending Building Management Meetings as required.
5. First point of call for all telephone calls/meetings for the business and relaying messages.
6. Management of health and safety / Covid policies and procedures for assigned locations. Ensuring H&S checklists are undertaken
7. Liaison with contractors regarding any building issues which arise, monitoring this through topletion for assigned locations
8. Coordinate and oversee office moves, refurbishments, and layout alterations for the office and assigned locations as required
9. Ensure new starters are orientated across assigned locations and office manuals are maintained and updated
10. Managing meeting room facilities to ensure the best standards are provided, ensure AV equipment is provided, any hospitality and catering requirements are met for assigned locations
11. General administration duties including scanning, printing and/or filing as required by the office
12. Managing office suppliers to ensure the best possible, cost effective, service is obtained
13. Management of month-on-month office spend and update finance in advance of any cashflow issues. Manage the location budget and tracking
14. Procurement processing
15. Management of office consumables, stationary, and kitchen consumables
16. Within the Support Services team it is required that the individual provides cover for holidays with your assigned 'buddy'
17. Undertake any other projects/tasks as may be required to facilitate the smooth operation of thepany.
18. Undertake Risk andpliance Training
19. Undertake Fire Marshal and First Aider Training.
20. Ensure office documents are loaded to Sharepoint and maintained
21. Help support sustainability of our offices.
Experience required
22. Motivated to exceed expectations, and ability to representpany image & values;
23. Proactive;
24. Eye for detail and perfectionists view of service standards;
25. Able to manage people and service providers;
26. Good problem solver - logical and reactive in response to unexpected queries/circumstances;
27. Must demonstrate flexibility to get involved in tasks at all levels;
28. Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required;
29. Relationship building skills essential for staff, customers, service providers;
30. A good knowledge of Word, Excel and PowerPoint is required.
31. Confident, and able to take initiative given client and delivery-focused environment;
32. Independent, self- directing and delivery focused working style;
33. Good teammunication skills, confident in dealing with internal and external clients;
34. An understanding of confidentiality issues and the use of discretion
About FNZ
FNZ ismitted to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, butplexity holds firms back.
We created wealth's growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.
We partner with over 650 financial institutions and 12,000 wealth managers, with US$ trillion in assets under administration (AUA).
Together with our customers, we help over 26 million people from all wealth segments to invest in their future. Job ID REQ-14991