We are seeking a highly organised, discreet, and proactive Executive Assistant to support a dynamic principal across business, personal, and lifestyle operations. This is a fast-paced role requiring exceptional attention to detail, flexibility, and the ability to manage multiple priorities seamlessly.
đź“… Diary & Scheduling
* Manage a complex, ever-changing diary across multiple time zones
* Coordinate meetings, calls, reservations, and appointments
* Prepare daily/weekly schedules, briefing notes, and priority lists
* Act as gatekeeper, prioritising requests and managing competing demands
* Draft emails, manage correspondence, and follow-ups
* Liaise with senior stakeholders, external partners, and advisor
* Oversee personal scheduling, bookings, gifting, and errands
* Coordinate appointments, family logistics, and ad hoc projects
* Manage complex international and domestic travel (flights, hotels, visas, itineraries)
* Ensure seamless travel with real-time adjustments as needed
🏡 Household & Staff Operations
* Support day-to-day household coordination
* Liaise with and oversee household staff schedules and standards
* Assist with recruitment, onboarding, and administration
* Coordinate closely with the principal’s driver on daily logistics and travel
* Track action items and deadlines across multiple workstreams
* Coordinate with teams, vendors, and external partners
* Support planning and execution of events and activations
* Liaise discreetly with music artists and representatives
* Manage confidential logistics with professionalism and discretion
What We’re Looking For
* Exceptional organisational and time-management skills
* High level of discretion and professionalism
* Experience in a fast-paced, high-demand environment
* Strong communication skills and attention to detail
* Ability to anticipate needs and adapt quickly
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