Admin Manager needed at an SEN School in Truro.
This full-time, temporary-permanent role is contingent upon application and successful interview.
Salary: £30,964 FTE per annum/pro-rata based on hours/working weeks. Additional requirements include 12 on-call days during school holidays.
Hours: Variable hours initially for 37 hrs/week, 39 weeks/year (term time plus CPD days), plus 12 days in holidays (total 47.78 paid weeks/year). Working hours are 8:15 - 4:15 Monday to Thursday and 8:15 - 3:45 Friday.
Roles and Responsibilities:
Support the Headteacher with professional administrative duties and oversee the admin team.
Maintain up-to-date staff and pupil records, including attendance, contacts, and medical needs.
Manage HR administration such as recruitment, staff absence, and personnel records, following trust processes.
Handle safeguarding administration and monitor the Single Central Record (SCR).
Ensure administrative processes comply with GDPR, are accurate, and secure.
Update Arbor and other school records, ensuring data protection compliance and system backups.
First point of contact for HR queries, including completing staffing forms and liaising with the trust.
Maintain confidentiality of staff files and records, adhering to data retention policies.
Process DBS checks, pre-employment checks, and Letters of Assurance.
Assist with recruitment, induction, and leavers processes.
Manage pupil records related to admissions and departures, ensuring confidentiality.
Maintain electronic and manual records, including census returns and reports for authorities.
Coordinate home/school transport with the Local Authority and liaise with providers and parents.
Provide secretarial support to the Headteacher and SLT, including diary management, correspondence, and minute-taking.
Support school events, staff briefings, and leadership meetings.
Oversee reception and office staff, providing line management.
Ensure compliance with national and school policies.
Manage electronic communications, school calendar, and financial processes including purchasing and invoicing.
Attend budget meetings as invited, process expense claims, and liaise with suppliers and external agencies.
Book supply staff, manage staff absence, and coordinate work placements and volunteers.
Participate in school fire drills and emergency procedures.
Support media relations and Ofsted inspections.
Prioritize pupils' needs, support team members, and adhere to trust values and policies.
Engage in self-development and undertake other duties as required.
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