Key Responsibilities
Document Control & Management
* Manage all project documentation throughout the lifecycle of flexible generation projects, ensuring accurate version control and filing.
* Maintain and update the document management system (InEight or equivalent), ensuring consistency and compliance with project standards.
* Ensure engineering drawings, specifications, contracts, reports, and records are correctly captured, stored, and distributed.
* Conduct regular audits of document repositories to ensure quality and completeness.
Project Support
* Work closely with project managers, engineers, and external contractors to facilitate smooth information flow.
* Support document submissions, approvals, transmittals, and workflows.
* Ensure documentation is aligned with governance, regulatory, and compliance requirements.
* Assist in preparing document packages for stage‑gate reviews, client submissions, and handover.
Coordination & Communication
* Act as a central point of contact for document queries from internal teams and external partners.
* Coordinate updates, communicate document deadlines, and ensure timely document submissions.
* Provide user support and guidance on document management processes and tools.
About You
* Experience in document control, ideally within energy, utilities, construction, engineering, or infrastructure environments.
* Strong understanding of document management processes, workflows, and best practices.
* Experience with InEight, Aconex, Viewpoint, SharePoint, or other document control platforms (InEight preferred but not essential).
* Excellent attention to detail and ability to manage large volumes of documents with accuracy.
* Strong organisational and communication skills with the ability to work with multiple stakeholders.
* Proficiency in MS Office applications; confident working with digital systems.
* A proactive, methodical, and process‑driven mindset.
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