We are looking for an experienced Accounts Payable Assistant to join the ATLAS ELEKTRONIK UK Finance team. The accounts payable function typically processes up to 900 invoices a month which is increasing in line with company growth. We deal with suppliers in many countries and have some significant dealings in Euro’s and USD’s. There is a wide supplier base which covers services/utilities, material purchases and sub-contractors. The role will cover a range of core activities detailed below whilst also needing to be flexible and reactive to emerging issues and priorities. In addition to this, due to continuous growth the role will have a strong focus on positive change and efficiency. We are therefore looking for someone who is proactive and energetic in the role who is passionate about accounts payable.
Reporting relationships
Reports to Senior Financial Accountant
Location
Dorset Innovation Park, Winfrith
Employment status
Contract
Main elements of the role will include, but are not limited to:
1. Support the processing invoices ensuring that data is input to the ERP system accurately and on a timely basis.
2. Liaising with Stores to ensure goods are properly booked in to allow processing of invoices
3. Liaising with procurement in respect of supplier queries and pro-forma invoices
4. Communications within the business to enable receipting of goods and services
5. Obtaining authorisation for payment of invoices in line with the company’s complex delegation of authority matrix
6. Preparation of weekly supplier bacs runs
7. Raising of supplier payments using the financial payment systems available including BACs and on-line banking payments
8. Handle and resolve any payment disputes or supplier queries
9. Ensure that supplier payments are posted on a timely basis and are allocated correctly against supplier accounts
10. GRNI clearance and improvement activities
11. Drive forward improved ways of working and implement process efficiencies, also working with procurement to target inefficiencies
12. Reconciliation of supplier statements
13. Maintain filing system
14. Other ad hoc administration and support for the finance function including collating information for auditors, supplying copy invoices in response to queries and other duties as necessary as they arise.
Mandatory requirements:
Previous accounts payable experience
Other preferential competencies:
15. Previous experience of working with Microsoft Dynamics AX, or a similar ERP system would be advantageous
16. Ability to organise and prioritise workload effectively ensuring deadlines are met
17. Good accuracy and attention to detail
18. Strong communication skills
19. Good experience of Microsoft Excel