Overview
We are seeking a highly organised and proactive Personal Assistant to support the Head of the Department of Paediatrics. This role is central to ensuring the smooth and efficient management of their time and work, enabling them to focus on their academic and leadership responsibilities. The post holder will provide comprehensive administrative and PA support, including complex diary management, handling daily communications, making detailed travel arrangements, managing expenses claims, and organising meetings. This will involve booking venues, arranging catering, preparing agendas and papers, taking accurate minutes, and following up on agreed action points. You will be responsible for opening, reading, and prioritising incoming communications, drafting responses, and preparing papers for signature. The role requires sound judgement to highlight matters requiring urgent attention and to liaise with colleagues to ensure timely action, particularly during periods of absence. Maintaining well-organised and confidential filing systems, committee papers, and records is an essential part of this position. Acting as a key point of contact within the Department and the wider University community, you will manage information flow and maintain effective relationships with a wide range of stakeholders. The role also includes maintaining the Department\'s webpages, supporting departmental activities, and assisting with the production of communications and publicity materials.
Responsibilities
* Complex diary management and handling daily communications
* Making detailed travel arrangements and managing expenses claims
* Organising meetings: booking venues, arranging catering, preparing agendas and papers, taking minutes, and following up actions
* Opening, reading, prioritising incoming communications; drafting responses and preparing papers for signature
* Highlighting urgent matters and coordinating with colleagues to ensure timely action
* Maintaining confidential filing systems, committee papers, and records
* Acting as a key point of contact within the Department and wider University community
* Managing information flow and maintaining relationships with stakeholders
* Maintaining the Department\'s webpages and assisting with communications and publicity materials
Qualifications
Experience as an administrator with excellent organisational and communication skills. The role requires good judgement, discretion, and the ability to work independently and as part of a team.
Details
* Seniority level: Mid-Senior level
* Employment type: Full-time
* Job function: Administrative
* Industries: Research
* Location: Cambridge, England, United Kingdom
How to apply
Click the Apply button to register an account with the recruitment system (if you have not already) and apply online. Please outline how you match the criteria for the post and why you are applying on the online Application form. Include details of referees (email address and phone number), one of whom must be your most recent line manager. Quote reference RP46455 in your application and in any correspondence about this vacancy. The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
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