Role: Legal Secretary - Family
Place of work: Glasgow, City Centre
Contract type: Full-time, Permanent
Working Hours: Monday Friday, 9am 5pm
Are you an experienced Legal Secretary within a Family department/team? Can you work within a fast-paced environment with accuracy & confidence? Jones Whyte are looking to recruit an efficient and organised Legal Secretary to join our busy Family department.
Jones Whyte invest in our staff and offer training and development to everyone. We engage with our people to continually improve our processes, technology and practices to ensure staff are supported and clients receive the best service.
The Role:
For this role, you will work specifically within the Family department but will also support the Litigation and Dispute Resolution Legal Secretaries during any absence or holidays.
As a Legal Secretary, you will provide administrative support to fee earners, audio typing, drafting court documentation, as well as proof reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence as well as always ensuring accuracy and professionalism. Previous secretarial experience is essential.
Our Family department is made up from 2 Partners, 2 Associate Solicitors, 1 Senior Solicitor, 3 Solicitors, 1 Trainee Solicitor and 2 Consultants. There are also another 2 other Legal Secretaries who support the department. Separately we have a Legal Support team who handle the mail & court dates across Dispute Resolution, Family and Litigation.
We understand the need for a good work-life balance, which is why we offer hybrid working following a full-time training period in the office.
Responsibilities:
* Maintaining contact with the courts regarding cases and clients
* Ensuring all processes and procedures are always adhered to
* Opening and closing clients' files
* Ensuring files are maintained to a high level
* Instructing service of court documents
* Monitoring key dates and ensuring deadlines are met and
* Keeping compliance procedures up to date on all files and matters
* Acting as first point of contact for the team
* Dealing with enquiries in a professional manner
Requirements:
* Previous Family secretarial/administrative experience within a legal environment
* Previous Audio Typing Experience
* Proficient in producing court documentation
* Strong, clear and concise communication skills
* Excellent attention to detail
* Organised, punctual and a professional attitude
* Ability to work independently
* Empathetic and kind individual with professional phone manner
* Proficient with MS Office & case management systems
Company Benefits & Perks
* Competitive Salary
* 23 days holiday plus 8 bank holidays
* Holiday Loyalty Scheme: Earn an additional 5 days holiday
* Buy and Sell up to 3 holiday days each year
* Company Pension Scheme
* Company Bonus Scheme
* Excellent Maternity & Paternity Policies
* Company Referral Scheme
* Wellbeing Support
* Annual Company Day out
* Birthday Day early finish