Job Description
Senior Administrator (Projects) - Keep Operations Running Smoothly & Projects on Track!
Glenrothes Full Time | PermanentUp to 32,000 DOE
Are you the kind of person who loves bringing order to busy projects? Thrive in fast‑paced environments where you're the central point holding everything together? If multitasking, problem‑solving and keeping people organised is your superpower - this role is for you.
We're working exclusively with a fantastic Glenrothes‑based organisation who are looking for a Senior Administrator (Projects) to join their operations team. You'll be right at the heart of workforce planning, project coordination and global logistics - the person everyone relies on.
What You'll Be Doing
Project Administration & Scheduling
* Coordinating personnel deployment in line with project timelines
* Managing rotations, availability and upcoming requirements
* Maintaining accurate planning and scheduling systems
* Supporting Project Managers and technical leads with day‑to‑day updates
People & Document Management
* Keeping personnel records up to date
* Tracking training, medicals and certification renewal dates
* Ensuring compliance with client, industry and project standards
* Liaising with recruitment partners when additional resource is required
Travel & Logistics Coordination
* Booking UK and international travel, accommodation and transport
* Coordinating visas, documentation and travel packs
* Ensuring personnel have everything needed for mobilisations
Communication & Team Support
* Acting as the key point of contact for queries and updates
* Sharing personnel information with internal teams
* Taking meeting minutes and ensuring follow‑up actions are completed
What We're Looking For
* Experience in project administration, operations, logistics, planning or workforce coordination
* Highly organised, detail‑focused and excellent at multitasking
* Someone who stays calm under pressure and handles last‑minute changes confidently
* A friendly, proactive communicator
* Strong IT and planning system experience
Bonus Points For:
* Experience in technical or engineering environments
* Knowledge of training/certification requirements
* International travel coordination
* Experience with rotation planning
Why You'll Love This Role
* A central role with real impact on project success
* Varied, fast‑paced days with lots of problem‑solving
* A supportive, friendly and collaborative team
* Opportunities to grow, learn and take on more responsibility
Ready to Apply?
We'd love to hear from you!
Apply directly through this websiteanna.mcinnes@office-angels.com01506 832250
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