NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Marie Curie is the UK’s leading end-of-life charity. We are the largest non-NHS provider of end-of-life care in the UK, the only provider across all 4 nations, delivering community nursing and hospice care across the country, while providing information and support on all aspects of dying, death, and bereavement. Our leading research pushes the boundaries of what we know about good end-of-life, and our campaigns fight for a world where everyone gets to have the best possible quality of life while living with an illness, they’re likely to die from.
The care and support we provide is highly valued by the people we care for and their loved ones, but at present we are only reaching around 10% of dying people at the end of life. Right now, one in four people in the UK with a terminal illness, do not get the care or support they deserve at the end of their lives.
We want a different society than the one we live in now. Our mission for the next five years is to close the gap in the number of people missing out on what they need at the end-of-life, through 3 ways:
• Growing and transforming our direct care and support
• Delivering more practical information and support
• Leading in shaping the end-of-life experience
Job Description
We’re looking for a dynamic and organised Administration Manager for Scotland to manage our administrative services and team across both our Edinburgh and Glasgow sites. In this pivotal role, you’ll ensure the smooth and effective delivery of support to our Scotland-based teams, patients, and carers. You’ll oversee rota management—including health and reception cover—while driving service quality, process improvement, and volunteer engagement. With a strong focus on communication and collaboration, you’ll lead regular team meetings, manage appraisals and 1:1s, and play a key role in incident management and investigations. As the operational meeting lead for Scotland, you’ll be a visible and trusted presence across both sites, helping to shape a responsive, high-performing administrative function that supports compassionate end-of-life care.
What you will be doing:
1. Deliver high-level administrative support across our Glasgow and Edinburgh teams, including complex minute-taking, report creation, and proofreading.
2. Lead and manage the administration team, overseeing recruitment, appraisals, training, and day-to-day operations.
3. Produce and analyse data reports from clinical, operational, and quality systems to support decision-making.
4. Ensure accurate use of clinical systems and uphold local policies and procedures across both sites.
5. Manage sensitive information and support investigations, disciplinary processes, and audit activities.
6. Liaise with internal teams, volunteers, and external contacts, fostering strong communication and collaboration.
7. Oversee local finance operations, including petty cash, reconciliation, and delegated budget responsibilities.
What we’re looking for:
8. Proven experience in managing or supervising an administration team
9. Sound knowledge and understanding of administrative procedures and best practice
10. Excellent communication and organisational skills, with a proactive approach to problem-solving and analytical thinking
11. Strong leadership capabilities, with the ability to lead, coach, and mentor staff effectively
12. Proficient in Microsoft Office applications and confident using wider systems to support service delivery
13. Ability to work collaboratively across teams and adapt to changing priorities with professionalism and resilience
Please see the full job description
Additional information
What’s in it for me?
Salary: Marie Curie Clinical Pay Scale Band 4 (aligned with AFC) £30,353 to £33.016
Contract: Permanent, full-time 37.5 hours per week
Based at: Onsite Glasgow Hospice or Edinburgh Hospice with some travel required between sites (travel expenses provided)
Benefits You’ll Love
14. Annual leave allowance 27 days plus 10 public holidays (pro rata)
15. Competitive Policy for parental/sick Leave
16. Continuous Professional development
17. Industry leading training programmes
18. Season ticket loan for travelling to and from work
19. Defined contribution schemes for Pension
20. Marie Curie Group Personal Pension Scheme
21. Loan schemes for bikes; computers and satellite navigation systems
22. Introduce a friend scheme
23. Help with eyecare cost
24. Entitled to Marie Curie Blue Light Card
25. Entitled to Benefit-Hub Discount Scheme
26. Life assurance – for all employees
Application Process
27. Close date for applications: 11th January 2026
28. Interview Dates: W/C 19th January 2026
29. As part of your online application, you will be asked for a CV. Please review both the advert and job description and outline your most relevant skills, experience and knowledge for the role.