Life on the team An exciting opportunity has arisen to join the Executive Assistant for Group Managed Services, supporting the Managing Director, as well as two Directors. The ideal candidate will be highly organised, have great attention to detail, work well under pressure and to tight deadlines. They will be required to build effective relationships with key stakeholders, at all levels in the organisation, and create a strong network with other PA’s and supporting functions. They will need to demonstrate a high level of confidentiality due to the nature of the role and the application of discretion is a must. What you'll do Diary Management Manage diaries of Directors independently Assist the EA with scheduling meetings: Room bookings Catering Organising off-site meetings Assistance with organising larger meetings Liaising with our travel company to source suitable venues National and International travel arrangements Booking flights, trains and taxis Hotel bookings Managing Expenses Completing and submitting Manager’s expenses via KDS Approvals Responsible for monitoring and actioning all approval systems, finding out additional information when required. Other responsibilities include general administration tasks like:- Manage Distribution Lists Updating and maintaining ONE CC (Internal portal) Maintaining Org Charts Ad-hoc tasks as required What you'll need Excellent communication skills both verbal and written Pro-active Experience working independently Good MS Office Skills