Summary of Key Responsibilities and Role
* The role will involve promoting the company’s services in a professional and FCA compliant manner.
* Initially starting as a Private Client Administrator supporting the Paraplanners within the team and working in collaboration with Private Client Advisers with progression towards becoming a Paraplanner or a Private Client Adviser, if desired.
* Duties include dealing with letters of authority, withdrawals, valuations, client queries and business packaging and processing. Plus, ongoing running of the IFA back‑office system.
* Preparation of annual review packs and meeting packs for IFA’s.
* Attending meetings with advisers and preparing follow up notes and reports.
* Assisting with Estate Planning cases and the ongoing process to ensure client documents are handled accordingly.
* Work towards being able to demonstrate an understanding of pensions, investments, protection, and corporate schemes.
* Prepare annual review packs for the clients and Private Client Advisers and assisting them with the review process.
* Have full commitment to open and honest business practices in line with regulatory requirements.
* Support the Paraplanners in research and analysis to meet client needs and objectives.
* Support the Paraplanners to enable them to prepare client financial plans and suitability reports.
* Working with the Paraplanners and Private Client Advisers you will discuss the client’s objectives, identifying and obtaining the information necessary to compile the financial report.
* Inputting of data into the back-office system and ensuring this is maintained with current information and always kept up to date.
* Complete continuous professional development to meet best practice requirements and personal development needs. This will include professional qualifications and attending courses provided by third parties.
* You will commit to continuous personal development, keeping knowledge up to date and retaining supporting records for review.
* Attend client meetings with Financial Planners as required.
* Deal effectively with queries from clients and other parties through effective communication. Have confidence in ability to communicate by telephone, email, and other media.
* Liaise with product providers and other third parties to acquire additional information that may be required in order to assess the client’s present arrangements, needs and to formulate recommendations.
* Obtain information, quotes, illustrations, and product details, and provide comparisons for analysis.
* Use Company Systems and input Will and Trust cases for the Private Client Advisers.
* To demonstrate full commitment to open and honest business practices in line with regulatory requirements.
* To make appropriate recommendations for service improvement.
* To undertake any other appropriate duties as may be required.
* To attend and complete relevant training.
* To co-operate with and take part in the business’s appraisal process.
* To demonstrate support for the Firm’s development and values.
Key Knowledge and Required skills
* Excellent administration skills and good attention to detail
* Excellent communication and organisational skills
* The ability to learn quickly and be a team player.
* The ability to learn how to use different software used across the company.
* You will be a good communicator, confident on the phone and the written word.
* Competent with diary management.
* You should be PC literate – you will require a thorough working knowledge of using MS Outlook/Word and a basic level of MS Excel.
* This role may lead to the opportunity to develop as a Paraplanner or Private Client Adviser.
Type: Full Time
Salary: From £25,000
Closing Date: 19/06/26
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