Key Purpose of the Job:
To deliver effective recruitment and administrative support to the Human Resources function, ensuring the consistent, compliant, and professional delivery of HR services across the organisation.
Key Job Responsibilities:
HR Operations & Administration:
* Support HR meetings, including exit interviews, investigation meetings, disciplinaries and grievances and maintain high-quality, confidential records.
* Monitor and audit probationary periods, following up with managers as required.
* Prepare and issue employment documentation, including Offer Letters, Contracts of Employment and Job Descriptions.
* Deliver comprehensive administrative support across the HR function, including:
- Payroll and remuneration administration
- Sickness absence monitoring
- Maintenance of personnel files and employee records
- Compliance with SIA licensing requirements
* Prepare weekly and monthly HR reports, dashboards and statistical data.
* Respond to general HR enquiries, providing accurate information or escalating appropriately.
* Manage the access control system, including issuing and deactivating ID badges and updating permissions in accordance with policy.
* Ensure HR processes and activities are fully compliant with company policies, legal requirements and industry standards.
* Undertake any additional duties as required to support the effective operation of the HR function.
Recruitment & Onboarding:
* Advertise and promote vacancies across internal channels, external job boards, the company website and approved social media platforms.
* Coordinate interview schedules and assessment activities in partnership with hiring managers.
* Review incoming applications, shortlist candidates and conduct preliminary screening.
* Prepare interview documentation, arrange meeting rooms and ensure all recruitment materials are accurate and up to date.
* Liaise with recruitment agencies and external partners as required.
* Maintain recruitment trackers, ensuring all data is accurate and current.
* Communicate professionally with candidates regarding application progress, outcomes and onboarding requirements.
* Manage the end-to-end candidate journey from application through to offer and onboarding.
Requirements
Essential Requirements:
* Experience supporting a HR function
* Experience working in a fast-paced recruitment environment.
* Strong problem-solving skills with the ability to work proactively
* Excellent verbal and written communication skills
* High level of accuracy and attention to detail
* Ability to prioritise and manage a high-volume workload
* Creative and innovative approach to process improvement
* Strong Microsoft Excel skills
* Recruitment experience
When Kings carry out recruitment, we do so as an Equal Opportunities Employer.
Benefits
Benefits:
* Supportive and Collaborative Environment
* Company Health Care Plan
* Company Pension
* Life Insurance
* 25 days holiday plus Bank Holidays pro rata
* Referral Scheme
* Employee Recognition Scheme
* Employee Benefits Programme including shopping vouchers and discount; up to £1,200 a year on reals savings for everyday needs
* Cycle to Work Scheme
* Wagestream – Get instant access to your wages through our financial wellbeing tool.