About CGTN Europe CGTN Europe Ltd. is an international media organisation whose mission is to increase cross-cultural understanding and reflect the multipolar world by highlighting emerging stories and perspectives. From state-of-the-art studios in West London, it produces award winning, multimedia content for a global audience of hundreds of millions across social media and linear television. Specialising in current affairs, science and technology, business, and general news, CGTN Europe works with journalists across the continent and beyond to unearth and explore powerful stories. CGTN Europe is part of the China Media Group the world’s biggest broadcaster. Equal Opportunities CGTN Europe Ltd. is committed to achieving a working environment which provides equality of opportunity, value, and respect, regardless of race, religion or belief, national origin, marital or civil partnership status, maternity or pregnancy, sexual orientation, age, disability, gender or gender reassignment or any other protected group status. Our diverse employees individually contribute to CGTN Europe’s programming, live output and across a range of online platforms and podcasts. We continue to encourage talented people from all backgrounds to apply to our roles and to welcome into our company. Background to the role : Working across various departments and liaising with HR and the Executive Office to ensure the smooth running of the daily operations and the accurate, efficient and sensitive flow of communication between various stakeholders. Responsibilities Oversee scheduling and maintaining rosters for staff and freelancers. Coordinate and promote cross-functional communication between departments to ensure smooth workflow and maximise efficiency on resource allocation. Coordinate Freelancer bookings and track costs – maintain freelance contact list; understand freelancers and staff and prioritising them correctly. Ensure balance of shifts among different freelancers and correct mix of staffing each day. Keep track of freelancer’s availability for emergency needs. Support line managers in compiling and submitting monthly freelance budget projections, monitor budgets and report financials. Check, reconcile and approve all related freelance timesheets for payment. Use internal system to monitor sickness or absences as well as leave allowances, approve or deny requests and update absences and TOIL for staff members, report to EP and HR where relevant. Coordinate multiple deployments and travel, issuing story codes, requesting quotes, collating and processing expenses and reimbursements (UK and International). Assist in onboarding freelancers – collecting relevant documents and prepare internal documentations; booking freelancers and signing them into the office. Arrange visas and accreditation; maintain passports/key docs Trello board for travellers. Manage Taxi codes, book and reconcile taxis. Manage parking spaces. Coordinating events and OB’s by attending planning meetings, visiting event spaces, organising operational requirements and maintaining budgets. Qualifications Bachelor's degree or equivalent experience 5 years of TV/Broadcast Production Management/Coordinator experience Strong organizational, planning and managerial skills Good knowledge of TV News and Digital production