PA / Team Assistant - Facilities – Temp (4 Weeks) – £20.00/hr – Office Based City of London
A leading insurance company is seeking a highly organised and proactive Team Administrator to provide essential support to their Facilities team at their City of London offices.
This is a temporary role to start ASAP (subject to checks) for an initial 4-week period, paying £20.00 per hour PAYE. The position is office based working 5 days at their offices in the City of London..
Role Overview:
You’ll be at the heart of the Facilities function, supporting the Head of Facilities and their team. Your role will focus on keeping the team running smoothly — from managing logistics and meetings to coordinating travel and documentation.
Key Responsibilities:
* Provide day-to-day administrative support across the Facilities team
* Manage diaries, schedule meetings, and coordinate team calendars
* Organise on-site and off-site meetings, including venues, travel, accommodation, and catering
* Arrange domestic and international travel for team members (visas, flights, transfers)
* Coordinate Facilities team meetings: manage attendance, book rooms, take minutes, and follow up on actions
* Act as the first point of contact for internal team queries and troubleshooting
* Assist with drafting correspondence, reports, and presentations (mainly PowerPoint)
* Support the team with complex administrative tasks and document handling
* Maintain effective communication across the Facilities function
Ideal Candidate Profile:
* Strong experience in a Team Administrator or PA role supporting operational teams
* Background in Facilities or Corporate Services is desirable
* Excellent organisational skills with the ability to manage multiple priorities
* Confident communicator with strong written and verbal skills
* Proficient in MS Office (Word, Excel, PowerPoint)
* Collaborative and approachable, with a problem-solving mindset
* Able to pass relevant security checks