The Executive Assistant will play a vital and trusted role in supporting the Chief Executive Officer (CEO), providing high-level assistance with day-to-day responsibilities and key strategic initiatives. This position will also oversee office operations, helping to create an organized and welcoming workplace, embodying The Owl's centre's mission and values.
What you'll be doing:
Work closely and maintain a great working relationship with the CEO by providing strategic support with a variety of tasks and competing priorities to ensure business needs are met
Attend executive meetings with the CEO and the executive leadership team providing support where required, take minutes and ensure priorities from the meetings are followed up
Manage the diary of the CEO by ensuring calendars are consistently kept up to date, prioritising meetings and managing appointments
Organise and manage daily office administration tasks including ordering supplies, managing inventory, maintaining supplier relationships and ensuring safety regulations in the office are adhered to
Act as a first point of contact for internal and external stakeholders for all communications directed towards the CEO by responding to queries and requests in a timely manner, ensuring consistent communication is upheld at all times
Manage the facilities within Head Office including helping to set up new office equipment and sending any packages and or/ letters in a timely manner.
We'd love it if you had:
Experience of managing diaries and schedules
Previous experience as a personal assistant or in a similar role
Substantial experience in Microsoft packages including Excel
Full UK driving licence
We'd love it if you are someone who has:
Excellent organisational skills
A great communicator and the ability to hold senior stakeholders accountable
Proactive and the ability to forward plan and solve problems independently
What you'll get:
Being part of a purpose led organisation, with strong values at the heart of everything we do
Working alongside our exceptional clinical leadership team and colleagues.
The opportunity to do amazing work with our charity 'Waiting Well'
50% off assessments, making Autism and ADHD assessments more accessible for you and your family
Great leave benefits package includes 25 days of annual leave, increasing by 1 day after only 1 year service up to a maximum of 30 days, your birthday off, and a 'you do you' day to spend on yourself
Hybrid and Home working offering the perfect blend of flexibility and in-person collaboration
Growth opportunities, as we grow our teams
Protected time to connect with colleagues
You're someone who connects with our values:
We are one team
We are reliable
We are creative
We are passionate
Don't be put off if you cannot tick all the boxes. We know that candidates can be put off applying if you don't feel you are a 100% there, but we would still love to hear from you We get that a diverse workforce makes a great workforce, this is the reason we are committed to creating a diverse and inclusive culture where our people can turn up, be themselves and thrive.
We want you to be as relaxed as possible during our selection journey which may require an adjustment to our process. We encourage you to be open about what you need so we can adapt and allow you to thrive.
You will be required to work 5 days per week from our office in Pontypool - the option to occasionally work from home is available with authorisation but this role will be predominantly expected to be based on site.