Role Purpose As a Finance Assistant within the Property Management department, you will provide essential financial and administrative support to the Client Accounting and Property Management teams. Your role will focus on maintaining accurate financial records, processing supplier and tenant transactions, supporting rent and service charge collection, and ensuring compliance with company standards and client requirements. The position requires attention to detail, strong numerical and organisational skills, and a commitment to providing an efficient, professional, and collaborative service to internal and external stakeholders. Key Responsibilities Accounts Payable & Receivable Upload supplier invoices to the property management system accurately and in a timely manner. Manage the purchase ledger inbox, ensuring invoices and queries are processed efficiently. Reconcile supplier and utility statements, resolving discrepancies proactively. Liaise with suppliers and contractors regarding payment queries, providing clear and professional communication. Carry out supplier follow-ups to ensure prompt resolution of outstanding matters. Assist in completing payment runs in line with company procedures. Tenant & Client Account Management Support Property Managers and Client Accountants with arrears chasing and tenant account management. Respond to tenant, client, and supplier enquiries promptly by phone and email, maintaining a professional tone. Process receipts for BACs and other incoming payments, allocating correctly within the propertymanagement system. Assist with tenant billing queries and resolve issues in collaboration with the wider finance and management teams. Maintain accurate and transparent tenant ledger records at all times. Financial Administration & Reporting Enter Service Charge Budgets into the system and update tenant accounts accordingly. Complete service charge reconciliations and assist with the preparation of financial summaries. Carry out regular bank reconciliations, identifying and correcting variances. Input and maintain lease maintenance updates in the property management system. Check spreadsheets and internal databases for accuracy, completeness, and consistency. Ensure all financial documents are filed and stored in accordance with company policy and GDPR requirements. Assist with business rates administration, including liaising with local authorities and maintaining up-to-date records. Collaboration & Process Support Work closely with Client Accountants, Property Managers, and the wider Property Finance team to ensure accurate and timely financial data processing. Support the preparation of service charge budget reports and client reporting cycles. Help develop and refine processes to improve efficiency and ensure compliance with Standard Operating Procedures. Contribute positively to the departments performance and wider business objectives. Experience Experience in a finance or accounting support role, ideally within a property management or commercial environment. Strong numeracy skills with excellent attention to detail. Good working knowledge of Microsoft Excel, Outlook, and other Office applications. Experience using property management accounting systems (Re-Leased or similar) is advantageous. Excellent written and verbal communication skills. Strong organisational and prioritisation abilities. Ability to manage multiple tasks in a fast-paced environment. Proactive, flexible, and solution-focused approach. Team-oriented, dependable, and professional.