Be part of a team that makes a real difference to children and families. We're looking for a Medical Secretary to provide high quality secretarial support to our Paediatricians and ADHD Practitioners. In this role, you'll play a vital part in ensuring clear, timely communication that supports safe and effective patient care.
You'll be responsible for accurately transcribing dictated medical reports using a digital dictation system, preparing clinical correspondence and working collaboratively with fellow medical secretaries as part of a supportive team. This is an ideal opportunity for someone who is organized, detail focused and motivated by contributing to positive outcomes in paediatric services.
Main duties of the job
* Accurately type and process dictated medical reports and correspondence from Paediatricians and ADHD Clinics, ensuring timely distribution
* Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines
* Liaise with external and internal professionals as needed to support effective communication
* Manage team task lists and shared Outlook mailboxes efficiently
* Act as a key point of contact for clinical staff, responding to queries and providing administrative support
* Confidently use Microsoft Office applications and in-house clinical database systems
About us
About the Company
We change lives by transforming health and care. Established in 2006, we are one of the UK’s leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year – guided by our simple values: we care, we think, we do.
We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
Job responsibilities & benefits
* Salary: £25,500 - £27,098 FTE with access to our group pension
* Free tea, coffee and milk at your base location
* My Reward Hub membership for discounts on everyday purchases including grocery shopping as well as cashback and voucher offers
* Access to your wages as you earn them to help cover life emergencies and avoid overdraft fees or high interest rates
* Online and face‑to‑face help with your mental and physical wellbeing (healthy recipes, activity challenges, post-trauma support, legal, debt, life management and career coaching and counselling)
* Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise
* An open, just culture encouraging the implementation of ideas to deliver our purpose: changing lives through transforming health and care backed by at least £100,000 of ringfenced innovation funding each year
* Proven experience of digital audio typing and managing a busy workload
* Ability to work independently and collaboratively within a multidisciplinary environment
* Experience maintaining electronic records and working in line with Data Protection and Caldicott principles
* Strong IT skills, confident use of Microsoft Word, Outlook, Excel and database systems
* Excellent communication skills, handling sensitive and confidential information appropriately
* Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure
* Professional, approachable, able to build effective working relationships with discretion and diplomacy
* Proactive mindset with confidence to suggest and support improvements to processes
* Ability to travel between base locations, with access to a car
* Previous experience in a medical secretary role and understanding of medical terminology
* Experience using Lexacom or similar digital dictation systems
Person Specification
General Requirements: The role requires a self‑directing, detail‑oriented individual with strong communication skills and the ability to manage a high volume of tasks while maintaining quality and confidentiality.
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous convictions.
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