This is a new role supporting our new European President and 3 other Savaria Directors who are based at our commercial headquarters in Guiseley, Leeds.
The EA is a key part of the team, ensuring the directors are as productive as possible through efficient organisation, planning and managing tasks, commitments and stakeholders effectively.
The role is based in our commercial HQ in Leeds, UK and will also provide support for 3 other directors based at the same office.
The role works closely with the EA based at operations HQ in the Midlands, providing a full EA service to drive high performance through the leadership team including actions, meetings, travel and events.
Responsibilities
* Primary point of contact for supported directors, professionally handling communication
* Communicate directly and on behalf of the directors including inbox management if needed
* Coordinate schedule, ensuring it is well planned and respected, and arranging travel
* Carry out administration including preparing reports, data and presentations and ensuring all information is collated expediently so commitments are met,
* Support the directors with internal and external social media communications drafting and editing posts and memos
* Monitor actions, following up with relevant parties to ensure timely completion, keeping the director appraised of progress
* Provide administrative support to meetings and committees by preparing documents, attending meetings, recording actions and following up actions between meetings
* Proactively manage any challenges or potential derailers, using your network and experience to bring things back on track
* Work closely with stakeholders, keeping them well informed of upcoming commitments
* Proactively plan time to ensure that deadlines are met and actions delivered, ensuring that the directors are well organised
* Participate in events as required, ensuring locations are well managed, agendas run as arranged and follow up is planned as required
* Administration for the Leeds office, liaising with service providers and maintaining consumables
What are we looking for?
* A great communicator with well-practiced stakeholder management skills and the ability to network effectively including internally
* Proven experience of confidentiality and handling sensitive information
* Very strong communication skills, both verbally and in writing
* Ability to exercise good judgement in a variety of situations
* Exceptionally well organised, with tried and tested methods for planning and executing a varied workload
* Motivated to work independently on projects and use initiative to ensure results are optimised
* Highly resourceful, with the ability to identify and resolve problems
* Excellent IT skills including Powerpoint, Word, Outlook and Excel
* Ability to accommodate some business travel for events (infrequent, UK and Europe)
What's in it for you?
* Flexible salary band, negotiable depending on experience
* Pension, sick pay, bonus scheme and flexible benefit platform
* Friendly and relaxed work environment with free parking on site
* Training, development and project opportunities if desired