Are you highly organised, detail-driven, and looking for a varied role that combines administration, accounts support, HR, and project coordination? If so, this could be the perfect opportunity for you.
Our client is seeking an Office Assistant to join their busy and supportive team. This is a full-time, permanent role where you’ll play a key part in keeping the business running smoothly, from maintaining vehicle and employee records to supporting project coordination to overseeing administrative processes. The ideal candidate will be proactive, confident in using IT systems, and able to balance a range of responsibilities with accuracy and professionalism.
This is a fantastic opportunity to join a well-established business, develop your skills across multiple functions, and grow your career within a dynamic company.
Key Responsibilities:
Accounts & Vehicle Management
Maintain company vehicle records, including MOT, tax, servicing, and repairs.
Oversee monthly vehicle check sheets and timesheets.
Ensure insurance records and the database are kept up to date.
Update the CRM system.
Basic knowledge of Xero—sending invoices, searching for data (training provided). Administration
Act as the first point of contact for the company, handling enquiries via email and phone.
Maintain and develop filing systems and company databases.
Organise staff meetings, book hotels, and order employee workwear.
Support IT and phone system administration.
Process card payments over the phone.
Maintain office equipment, including printer and meter readings.
Ensure reliance letters and company documentation are correctly filed and up to date. HR & Employee Support
Maintain employee records, contracts, and correspondence.
Manage recruitment administration and onboarding of new starters.
Book training and monitor employee inductions, appraisals, and reviews.
Record sickness and annual leave in holiday spreadsheets.
Support payroll data and update the CRM system with salary details.
Set up and withdraw employee system access as required. Project Coordination
Support the Survey Manager with scheduling and project admin.
Liaise with suppliers for equipment calibration.
Answer telephone enquiries regarding jobs, scheduling, and quotes.
Update company social media accounts weekly.
Write and circulate meeting minutes.
Provide cover for vehicle administration during absence.
Support new employees with first-week schedules and system introductions. Key Skills & Experience:
Previous experience in administration, HR support, or accounts is desirable.
Strong organisational and multitasking skills.
Excellent written and verbal communication abilities.
Confident with Microsoft Office and general IT systems.
Ability to maintain confidentiality and handle sensitive information.
A proactive, team-oriented approach with strong attention to detail. Additional Information:
Working hours: Monday – Friday, 8am-4pm/9am-5pm.
20 days annual leave, increasing by 1 day per year.
Well-Being Day.
Company pension scheme.
On-site, full-time role.
Training provided on specialist systems. To express interest in this promising role, kindly forward your latest CV, detailing your present or most recent remuneration package and any notice period you might have. For a discreet, detailed discussion about the role, you can reach out to Shanelle Bowyer at (phone number removed). Alternatively, connect with me on LinkedIn via the following link: (url removed)