Job Overview
The Facilities Administrator provides comprehensive administrative support across multiple contracts, ensuring the smooth and efficient running of operational and office-based functions. The role requires a strong focus on accuracy, organisation, and effective communication, while maintaining high standards of health, safety, and environmental awareness.
Key Responsibilities
* Provide administrative support across multiple contracts and operational teams as directed by the Line Manager
* Support Help Desk functions during periods of high demand or staffing shortages
* Maintain central office systems, ensuring records are accurate, up-to-date, and compliant with company procedures
* Manage workload effectively to meet deadlines and support team requirements
* Develop a clear understanding of contractual obligations and operational site needs
* Assist with payroll and scheduling processes, including system consolidation, management, and reporting
* Raise purchase orders, manage receipting, and process invoices using relevant systems
* Coordinate and manage agency cover administration in collaboration with operational teams
* Assist and deputise for the Payroll/Office Manager when required
* Prepare for meetings, including agenda creation, minute-taking, and report preparation
* Support the production of internal and client monthly reports
* Carry out general administrative duties, including:
* Drafting correspondence and letters
* Managing filing systems
* Booking meetings and coordinating schedules
* Ordering uniforms and PPE
* Arranging parking permits
* Build and maintain effective working relationships with colleagues and stakeholders
Key Skills & Competencies
* Strong organisational and time management skills
* Excellent attention to detail, including numerical and written accuracy
* Analytical thinking and problem-solving ability
* Ability to work independently and manage competing priorities
* Effective communication and teamwork skills
* Customer-focused approach
* Proactive, flexible, and resourceful mindset